Legal Secretary

We are seeking a highly organized and detail-oriented Legal Secretary / Paralegal to join our law firm in Poughkeepsie, NY. This position provides administrative and legal support in a fast-paced office environment. Candidates with real estate / bank settlement agent law are strongly preferred, but we are also open to experienced legal secretaries from other practice areas who are eager to learn.

If you thrive in a deadline-driven environment, have excellent organizational skills, and enjoy providing exceptional client service, we'd love to hear from you.

Responsibilities

• Prepare, proofread, and format legal documents, correspondence, and contracts
• Manage attorney calendars, appointments, and deadlines
• Open and maintain client files, both electronic and paper
• Communicate professionally with clients, lenders, title companies, courts, and opposing counsel
• Draft routine legal correspondence and document packages
• Coordinate real estate transactions and closing documentation (if applicable)
• Schedule closings, meetings, and client appointments
• Perform electronic court filings and document management
• Answer phones, greet clients, and provide administrative support
• Maintain confidentiality while handling sensitive legal information

Qualifications

• Real estate law, conveyancing, or real estate closing experience preferred but not required
• Strong proficiency in Word Perfect, Excel
• Excellent grammar, proofreading, and document formatting skills
• Outstanding organizational and time management abilities
• Ability to prioritize multiple projects and meet deadlines
• Professional communication and customer service skills

What We Offer

• Competitive benefits package based on experience
• Paid time off and holidays