Office Administrator

Responsibilities:

Assist in the organization and coordinating office operations and procedures to ensure

organizational effectiveness and efficiency.

Reports To:

Project Administrator

Job Summary:

Keeping office running smoothly and assisting with administrative support. The job can

range widely in duties and responsibilities from reception, copy editing and supporting, to

handling a specific type of paperwork or filing for a specific department.

General Summary of Duties:

The Office Administrator is responsible for all logging, tracking, disbursing, and managing

all information while working with other departments to ensure administrative

organization, efficiency, and customer satisfaction.

Travel:

At this time travel is not required for this position.

Responsibilities:

• Review and process sub billing

• Run and prepare reports for PM staff & President.

• Assist with RFl's submitting, tracking and logging.

• Coordinate writing and processing of contracts, purchase orders, change orders.

• Communicate daily with site superintendents and project managers.

• Track job progress and paperwork, status of orders and client change orders

• Maintain project files and paperwork.

• Develop & maintain working relationships with clients, consultants, and other

customers.

• Organize, plan & prioritize workload.

• Communicating with supervisors and peers.

• Problem resolution.

• Work collaboratively with other departments.

• Assists as needed for project/task completion & overall growth of company.

• Prepare client billing and submit in proper format with appropriate paperwork.

• Assists with updates and copies as needed for the following - Employee

Handbooks, Superintendent Handbooks, Project Manager Handbooks, Hazcom

books and State & Federal posters for job sites.

• Any other administrative items you are asked to perform by management.

Minimum Job Qualifications:

• Solid employment history

• Can demonstrate successful Full charge bookkeeping experience

• Microsoft Office Suite experience: Outlook, Excel, Word, & PowerPoint (Advanced

experience with spreadsheets & reports)

• Sage CM accounting software experience (strongly recommended)

• Deadline & detail oriented.

• Excellent verbal & written communication skills

• Strong accounting/bookkeeping/math skills

• Ability to adapt to different software