AR Specialist

firstPRO is seeking an AR Specialist for a temp to hire opportunity in Norcross, GA. The ideal candidate will have 3+ yrs of AR experience in account management, deductions, disputes, freight claims, etc.

4 days in office

Overview:

You will be responsible for handling approx. 50 accounts. This isn't a true collections role--more so account management; contacting large big box retailers and providing info to them so they can pay their past due balances ($1-2M or less). It's a very hands on, but professional approach to collecting money that is past due.

Job Description:

Aging Report

• The goal is to keep the Aging manageable and under 30 days past due.
• Review invoice status on the customer’s portal.
• Email the customers within 7 – 12 days past the due date.
• Following up if no response or if the payment has not been received.
• Keep the diary updated on the customer’s accounts.

Deductions

• Download DM invoices and details of the issue.
• Pull email communications, print the original invoice, etc. to complete the packet and validate prior to entering the claims.
• Process any claims for deductions, such as shortages, defectives, rebates, and allowances.

Disputes

• Shortage claims – pull POD’s and dispute on the customer’s portal or via email.
• Rebates, co-ops, other allowances
• • If deemed Invalid or were over-deducted.
  • Request supporting data.
• Follow-up for status of data or repayment.

Remittance Advices

• Download remits from customers’ portal or email if not provided at the time of payment.

Direct Import

• Process the packets to Purchasing.
• Process the packets to the Bank after the orders have shipped.
• Follow up to confirm the approved date of payment.
• Freight Claims – process LTL and Small Parcel Claims on the portals.

Other

• Excel – Creating statements, open A/R, Aging Report, Researching, etc
• Queries – Pull in data to research or assist in daily tasks.
• Auditors, various reports, and tasks as required.
• Clerical Tasks such as filing, pulling documents, scanning, etc.