Accounts Payable & Billing Specialist

The Accounts Payable & Billing Specialist is responsible for the accurate and timely processing of invoices submitted by YCCS campuses, vendor payments, and the preparation and submission of reimbursement requests to Chicago Public Schools (CPS), Alternative School Network (ASN), federal, state, local, and other funding agencies. This position ensures compliance with organizational policies, grant requirements, and applicable accounting standards while maintaining strong internal controls. Responsibilities include vendor management, accounts payable processing, funder billing, reconciliations, month-end support, and audit assistance; reviews invoices submitted by YCCS campuses, vendor invoices, purchase orders, contracts, and supporting documentation for accuracy, completeness, appropriate approvals, and compliance with organizational policies; codes invoices to the appropriate general ledger accounts, departments, cost centers, and grant funding sources, as applicable; processes campus invoices, vendor invoices, and employee reimbursement requests accurately and in a timely manner; prepares and processes weekly ACH, wire transfer, and check payment batches; maintains vendor master files, including W-9 forms, ACH Authorization Forms, banking information, and other required documentation; prepares, reviews, and submits reimbursement requests and invoices to Chicago Public Schools (CPS), Alternative School Network (ASN), federal, state, local, and other funding agencies in accordance with contractual requirements and established deadlines; ensures reimbursement requests are supported by complete and accurate financial documentation and comply with grant agreements, applicable regulations, and organizational policies; maintains a billing calendar to ensure all reimbursement requests and invoices are submitted timely in accordance with grant and contract requirements; and; performs additional duties as assigned.

Qualifications:

·        Associate's degree in accounting, Finance, Business Administration, or a related field required. Bachelor's degree preferred. Equivalent combinations of education and relevant experience may be considered.

·        Minimum of five (5) years of progressively responsible accounts payable or accounting experience.

·        Experience with ERP/accounting software (Sage Intacct experience preferred).

·        Experience processing ACH payments, wire transfers, and check disbursements.

·        Proficient in Microsoft Excel and Microsoft Office Suite.

·        Strong organizational, analytical, and problem-solving skills.

·        Excellent attention to detail and accuracy.

·        Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.

·        Excellent written, verbal, and interpersonal communication skills.

·        Ability to maintain confidentiality and exercise sound judgment