Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a Contract position based in Williamsville, New York. This role focuses on maintaining accurate invoice processing, organizing payment activity, and helping ensure vendors are paid correctly and on schedule. The ideal candidate brings strong attention to detail, sound judgment with financial records, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:
• Review incoming invoices, assign the appropriate accounting codes, and prepare them for timely processing.
• Maintain accounts payable records with a high degree of accuracy to support organized and reliable financial operations.
• Execute payment activities such as ACH transactions and check runs in accordance with established schedules and controls.
• Reconcile invoice details against supporting documentation and follow up on discrepancies to ensure proper resolution.
• Communicate with internal teams and external vendors to clarify payment questions and resolve outstanding issues.
• Monitor due dates and payment timelines to help prevent delays, duplicate payments, or missed obligations.
• Assist with reporting and documentation related to accounts payable activity for audit and recordkeeping purposes.• Experience handling full-cycle accounts payable tasks in a detail-oriented business environment.
• Working knowledge of invoice coding and general ledger account assignment.
• Familiarity with processing electronic payments, including ACH, as well as manual or automated check runs.
• Strong attention to detail with the ability to identify and correct inconsistencies in financial documents.
• Proficiency using accounting systems and standard business software for data entry and record maintenance.
• Effective communication skills and the ability to work collaboratively across departments.
• Ability to manage deadlines, organize competing priorities, and maintain confidentiality with financial information.