AP Specialist

Full-Cycle Accounts Payable Specialist

Position Summary
Our nonprofit client is seeking a detail-oriented and collaborative Accounts Payable Specialist to manage the full accounts payable cycle and support the day-to-day operations of the Finance Department. The ideal candidate will have experience processing high-volume invoices, maintaining vendor relationships, and ensuring timely and accurate payments while adhering to internal controls and accounting policies.

Key Responsibilities

• Manage the full-cycle accounts payable process from invoice receipt through payment distribution.
• Review, code, and enter vendor invoices while ensuring accuracy and proper approvals.
• Process weekly check runs, ACH, wire transfers, and other electronic payments.
• Maintain vendor records, including W-9 documentation and payment information.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Reconcile vendor statements and accounts payable balances.
• Prepare and process employee expense reimbursements.
• Assist with month-end and year-end close activities, including account reconciliations and accruals.
• Support annual audit requests by providing AP documentation and schedules.
• Ensure compliance with organizational policies, accounting procedures, and internal controls.
• Collaborate with cross-functional departments to ensure timely invoice approvals and payment processing.
• Assist with special projects and other accounting duties as assigned.

Qualifications

• 3+ years of full-cycle Accounts Payable experience.
• Experience working in a nonprofit, association, foundation, or mission-driven organization preferred.
• Strong understanding of accounts payable processes and basic accounting principles.
• Experience processing high-volume invoices and managing vendor relationships.
• Proficiency in Microsoft Excel, including spreadsheets, formulas, and data analysis.
• Experience with accounting/ERP systems such as Sage Intacct, NetSuite, Workday, Oracle, QuickBooks, or similar platforms.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong written and verbal communication skills.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™