Clerical Supervisor 1 (1st Shift) - Warren State Hospital

THE POSITION

Are you ready to put your strengths in organization, multitasking, and leadership to work as a Clerical Supervisor 1 with the Department of Human Services? This role offers the chance to support a busy nursing department and keep essential operations running smoothly at Warren State Hospital. You will help guide staff, manage important information, and support key administrative functions. Apply today to step into a position where your skills make a clear difference every day.

DESCRIPTION OF WORK

This position supports the nursing department by managing clerical operations, supervising staff, and handling detailed information that affects department efficiency and hospital compliance. As a Clerical Supervisor 1, you will perform the following duties:

• Office Coordination: Oversee clerical operations, manage schedules, and support daily workflow in the nursing department
• Staff Supervision: Assign tasks, review completed work, offer guidance, and conduct performance evaluations for clerical staff
• Information Management: Prepare reports, maintain confidential records, update databases, and ensure accuracy across all documents
• Communication Support: Screen calls, assist leadership with correspondence, manage calendars, and gather information for reports
• Record Processing: Organize mail, type and proofread documents, maintain staff files, and support compliance with regulations
• Supply Oversight: Track inventory, process requisitions, and ensure equipment and supplies meet department needs

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 1st shift (8:00 AM to 4:00 PM), Monday - Friday, with a 30-minute lunch.
• Overtime and travel: As needed
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans