HOA Financial & Office Coordinator (Part time)

HOA Financial & Office Coordinator (Part time) 

PrideStaff is seeking a detail-oriented and experienced HOA Financial & Office Coordinator to support the daily administrative and financial operations of a Home Owners Association (HOA) in Fort Myers. This part-time role requires a self-starter who can work independently and as part of a team, providing essential bookkeeping and administrative support, including serving as an occasional backup to the Office Manager.

Hours: Monday - Friday 9am -12:00pm (Part Time)
Pay Rate: $22.20 / Hr.
Location: Fort Myers

HOA Financial & Office Coordinator Essential Responsibilities:

Financial & Bookkeeping Support 

• Accounts Payable (A/P): Execute full-cycle A/P processes in QuickBooks, including precise invoice entry, check preparation, and vendor insurance certificate maintenance.
• Accounts Receivable (A/R): Manage monthly batch invoicing, posting owner payments/deposits, applying late fees, and processing ACH payments.
• Compliance & Collections: Manage the collections process, including preparing notices, filing pre-lien and pre-foreclosure notices, and accurately recording lien releases.
• Reporting: Perform monthly bank reconciliations and assist in the preparation of financial statement packages for management review and Board release.
• Data Management: Process new owner input, handle estoppel requests, and prepare and verify resident balance statements
• Process new owner data input, estoppel requests, and prepare resident balance statements.

Administrative & Operational Support 

• Community Compliance: Prepare and track professional correspondence, including violation/courtesy notices and complaint acknowledgements, to ensure community rules are enforced.
• Meeting Coordination: Assist with the setup and coordination of Board and Membership meetings, including agenda preparation and Zoom hosting.
• Records Management: Maintain high standards for document retention and physical/digital organization.
• Office Liaison: Serve as the first point of contact for prospective homeowners and realtors regarding community inquiries and governing documents.
• Facility & Vendor Coordination: Coordinate facility maintenance, schedule compliance inspections (e.g., pool, fire systems), and act as a liaison with external staffing agencies when required.
• Office Support: Serve as a reliable backup to the Office Manager for general office operations.

HOA Financial & Office Coordinator Required Skills & Qualifications:

• Education & Experience: Associate’s degree in Business or a related field (or equivalent combination of education and experience). A minimum of five (5) years of related administrative and bookkeeping experience is required.
• Industry Knowledge: Previous experience in a Home Owners Association (HOA) or property management environment is highly desirable. Familiarity with Florida statutes regarding community associations is a significant plus.
• Technical Proficiency: Strong command of QuickBooks is required for financial duties. Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint) is essential for administrative tasks.
• Communication: Excellent written and verbal communication skills; ability to handle interpersonal and customer service interactions with diplomacy and professionalism.
• Soft Skills: Proven ability to work independently in a fast-paced environment, prioritize tasks effectively, and maintain confidentiality.

PrideStaff Company Overview:

Work with a Staffing Firm that works for you! PrideStaff can offer you a wide-range of rewarding career options. We help you find the job that best matches your skills, interests, and goals. With locally-owned offices throughout the country, PrideStaff gives you the inside track to great jobs with 3,000+ employers. 

Check out what some people have to say about working with PrideStaff:  Click HERE!

PrideStaff Company Overview

PrideStaff wants you to Succeed! We have dedicated consultants that provide employment market insights and resources! We offer the support you need along the way. Over the years, we have helped tens of thousands of people find outstanding career growth opportunities. At PrideStaff, we truly value people, and we are dedicated to getting to know you and advocating on your behalf with our network of employers from across the country. Our Recruiters will help guide you with career tools and resources.