Litigation Secretary - Commercial/Labor/Employment

Litigation Secretary

Position Overview

Key Responsibilities

• Provide comprehensive secretarial and administrative support to a team of litigation attorneys.
• Prepare, revise, proofread, and format pleadings, motions, discovery, correspondence, and other legal documents.
• Handle electronic filing in California State and Federal Courts and ensure compliance with applicable court rules and procedures.
• Maintain attorney calendars and monitor court deadlines, hearings, depositions, and trial schedules.
• Coordinate and prepare materials for depositions, mediations, arbitrations, hearings, and trials.
• Organize case files and maintain accurate electronic and physical records.
• Schedule meetings, conference calls, travel arrangements, and client communications.
• Process new matter intake and assist with administrative workflow management.
• Enter, review, and edit attorney time entries and assist with expense reporting and billing support.
• Work collaboratively with attorneys and administrative staff to ensure high-quality client service and efficient matter management.

Qualifications

• Minimum 5 years of litigation secretary experience within a law firm environment.
• Experience supporting commercial litigation and/or labor & employment practices.
• Extensive California State and Federal Court e-filing experience.
• Strong knowledge of court rules, litigation procedures, and docketing requirements.
• Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Exceptional organizational skills with the ability to prioritize multiple deadlines and assignments.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment, maintain confidentiality, and function effectively in a fast-paced environment.
• Team-oriented mindset with a strong commitment to client service.
• Flexibility to work overtime as needed.

Compensation & Benefits

• Competitive salary range of $105,000 - $120,000, commensurate with experience.
• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k) retirement savings plan with employer contribution.
• Generous paid time off and firm-recognized holidays.
• Hybrid work schedule offering 1 remote day per week, 4 days onsite.
• Professional development and continuing education opportunities.
• Overtime eligibility and additional wellness-focused benefits.