Medical Records Clerk

We are looking for a detail-oriented Medical Records Clerk/Administrative Assistant to support an organization in Norristown, Pennsylvania. This is a fully onsite Contract position expected to last 6-8 weeks, with the possibility of extension. The person in this role will coordinate medical records activities, provide administrative support, and help maintain accurate electronic health information while assisting daily operations in a fast-paced behavioral health setting.

Responsibilities:

• Guide and support a small medical records team, helping prioritize daily work and maintain consistent service levels.

• Maintain, organize, and process patient documentation within electronic health record systems to ensure records are complete and accessible.

• Respond to insurance-related documentation requests by gathering and preparing the appropriate medical information.

• Handle legal and compliance-related record requests with accuracy, discretion, and attention to confidentiality standards.

• Provide administrative assistance connected to board meeting preparation, including document coordination and related support tasks.

• Review medical record workflows and address issues that could affect timely filing, retrieval, or record accuracy.

• Work closely with internal staff to ensure health information is managed in accordance with organizational and regulatory expectations.

• 3+ years of experience in medical records, health information management, or administrative support within a healthcare or behavioral health environment.
• Prior experience overseeing or coordinating the work of administrative or records staff.
• Working knowledge of electronic medical record platforms, including systems such as Allscripts or Cerner.
• Proficiency with Microsoft Office applications for documentation, communication, and reporting.
• Understanding of patient confidentiality requirements and the careful handling of sensitive medical information.
• Strong organizational skills with the ability to manage multiple requests and deadlines in an onsite setting.
• Ability to obtain and maintain required Pennsylvania state clearances and fingerprinting as needed.