Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Oakland, California. This is a Contract position suited for someone who can keep workflows organized, communicate professionally with employees and visitors, and handle a variety of clerical tasks with accuracy. The ideal candidate is comfortable working with office technology, maintaining records, and ensuring administrative activities run smoothly.

Responsibilities:
• Coordinate day-to-day administrative activities to help the office operate efficiently and stay organized.
• Welcome visitors, answer incoming communications, and provide courteous assistance to staff and the public.
• Prepare, update, and maintain files, records, and other documentation with a high level of accuracy.
• Perform data entry and manage administrative information across office software and digital systems.
• Schedule meetings, support calendar coordination, and assist with virtual meeting arrangements when needed.
• Create and format correspondence, reports, and other routine documents using standard office applications.
• Monitor office tasks, track priorities, and follow through on assignments to meet deadlines effectively.

• Demonstrated ability to manage multiple responsibilities, organize workload, and maintain accurate records.

• Strong verbal and written communication skills with the ability to interact effectively with staff and the public.

• Proficiency with computers, data entry tools, and common office applications such as Microsoft Office, cloud-based storage, and virtual meeting platforms.

• Experience providing administrative support in an office or front-desk environment.

• Ability to handle receptionist-related duties while maintaining a detail-oriented and service-oriented approach.

• Strong attention to detail and a dependable work style in a fast-paced setting.