Accounts Payable And Accounts Receivable

Immediate Need for an Accounts Payable and Receivable Clerk at a Leading Graphic Design Organization in Porter! If you meet the skill set below, APPLY NOW! Excellent Benefits and Pay!

Job Title: Accounts Payable/Receivable Clerk

Job Summary: We are seeking a detail-oriented and organized Accounts Payable/Receivable Specialist to manage financial transactions, payroll processes, and employee timekeeping records. This role will be responsible for overseeing accounts payable (AP) and accounts receivable (AR) functions, processing payroll for both full-time and temporary employees, and ensuring accurate timekeeping through employee punch systems.

Key Responsibilities:

Accounts Payable (AP):

• Process vendor invoices and expense reports in a timely and accurate manner.
• Review and verify invoices for appropriate approvals and documentation.
• Prepare payments via check, ACH, or other methods.
• Reconcile vendor statements and resolve discrepancies as needed.
• Maintain organized records of all payments and invoices.
• Collaborate with vendors to ensure timely payments and manage relationships.

1. Accounts Receivable (AR):

• Generate and send invoices to clients/customers.
• Record customer payments and ensure timely collection of outstanding balances.
• Reconcile customer accounts and investigate discrepancies.
• Prepare monthly AR aging reports and follow up on overdue payments.
• Work closely with the sales and customer service teams to address billing inquiries.

Payroll Management:

• Process payroll for full-time, part-time, and temporary employees.
• Verify employee hours, wages, and deductions, ensuring accuracy and compliance with federal, state, and company policies.
• Manage tax filings, direct deposits, and employee benefit deductions.
• Maintain payroll records and resolve payroll-related questions or issues.
• Ensure timely distribution of paychecks and payroll reports.

1. Employee Timekeeping & Punch Management:

• Monitor and review temporary employees’ punch records using timekeeping software.
• Correct timekeeping discrepancies and ensure accurate hours for payroll processing.
• Coordinate with staffing managers to resolve issues related to employee attendance and punches.
• Maintain and update employee work schedules as needed.
• Generate reports on hours worked, overtime, and attendance for management.

Additional Duties:

• Assist in month-end and year-end close processes by preparing journal entries, reconciliations, and reports.
• Provide administrative support to the finance department as required.
• Ensure compliance with company policies and procedures, as well as state and federal regulations.

Qualifications:

• Proven experience in accounts payable, accounts receivable, payroll, and timekeeping.
• Proficiency with accounting software (e.g., QuickBooks, Sage) and payroll systems.
• Strong understanding of accounting principles and payroll regulations.
• Excellent organizational, communication, and problem-solving skills.
• Ability to handle sensitive and confidential information with discretion.
• Attention to detail and high level of accuracy.
• Manufacturing accounting experience is required.