Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a growing team in Anaheim, California on a contract-to-permanent basis. This position is ideal for someone who thrives in a fast-paced construction accounting environment and can manage a large volume of payables with strong attention to detail. The role will support accurate financial operations by handling invoice review, payment processing, and job cost tracking while ensuring compliance with documentation requirements.

Responsibilities:
• Manage a high volume of invoices from vendors and subcontractors, confirming completeness, accuracy, and required approvals before processing.
• Assign charges to the appropriate jobs, cost categories, and general ledger accounts to maintain alignment with project budgets and financial records.
• Verify payment support by comparing invoices against purchase orders, subcontract documentation, and approved change orders.
• Maintain detailed job cost information to help support reliable project accounting and reporting.
• Review and collect conditional and unconditional lien waiver documents to support payment compliance with applicable regulations.
• Confirm that subcontractors have current insurance coverage and valid licensing documentation before releasing payments.
• Prepare weekly disbursements through checks, ACH, and wire transactions in accordance with payment schedules.
• Reconcile vendor statements, investigate outstanding issues, and resolve payment discrepancies promptly.
• Support month-end activities by assisting with accounts payable accruals and reporting related to project costs.
• Organize and retain financial documentation to support audits, compliance needs, and strong internal recordkeeping practices.• At least 2 years of experience in accounts payable, preferably in a construction or project-based accounting environment.
• Working knowledge of invoice coding, general ledger allocation, and job cost tracking.
• Experience processing payments through checks, ACH, and wire transfers.
• Familiarity with three-way matching and reviewing supporting documents before payment approval.
• Understanding of subcontractor compliance documents, including lien waivers, insurance verification, and licensing requirements.
• Ability to manage a high-volume workload while maintaining accuracy and meeting deadlines.
• Strong reconciliation and problem-solving skills for resolving vendor statement and invoice discrepancies.