Office Assistant

We are looking for a detail-oriented Office Assistant to support daily administrative operations for our client in Rockport, Maine. This contract-to-permanent opportunity is ideal for someone who enjoys keeping office workflows organized, communicating clearly with clients and vendors, and maintaining accurate records. The role is fully onsite and offers the chance to help strengthen procedures while contributing to order processing, website updates, and overall office efficiency.

Responsibilities:

• Manage incoming calls, greet visitors, and serve as a reliable point of contact for clients and vendors in a courteous and organized manner.

• Process customer orders accurately and ensure related documents are completed, filed, and maintained with close attention to detail.

• Update online product or service listings and make routine changes to website content to keep information current.

• Scan, organize, and maintain digital and paper records to support efficient office operations and compliance with internal standards.

• Assist with general clerical tasks such as data entry, document preparation, correspondence, and administrative follow-up.

• Help document, refine, and standardize office procedures so daily tasks are completed consistently and efficiently.

• Provide flexible support across administrative and sales-related activities as priorities shift throughout the workday.

• Previous experience in an administrative, office support, receptionist, or similar clerical role.
• Strong written and verbal communication skills with the ability to interact professionally with clients and vendors.
• High level of accuracy and attention to detail when handling paperwork, records, and order information.
• Comfort with scanning documents, maintaining files, and performing routine data entry and office administration tasks.
• Ability to update website content or product listings using basic web-based systems or administrative platforms.
• Adaptable work style with the ability to manage changing responsibilities and evolving processes.
• Dependable organizational skills and the ability to prioritize tasks in an onsite office environment.