Invoicing Specialist

We are looking for an Invoicing Specialist to support accurate and timely billing operations in Pittsburgh, Pennsylvania. This role is ideal for someone who thrives in a detail-focused environment, can balance multiple priorities, and works well across departments to keep invoicing processes running smoothly. The position offers the opportunity to contribute to daily financial operations while helping improve workflow efficiency and service quality.

Responsibilities:
• Create and distribute customer invoices promptly while verifying billing details for accuracy and completeness.
• Partner with customer service and sales teams to process invoice requests correctly and ensure supporting information is aligned.
• Work with accounting and internal stakeholders to investigate discrepancies, resolve billing concerns, and maintain smooth payment workflows.
• Manage a high volume of invoicing activity while staying organized and meeting deadlines in a fast-paced setting.
• Maintain accurate account records, purchase order details, and related documentation to support billing and reconciliation activities.
• Enter order and billing information into internal systems with a strong focus on data accuracy and consistency.
• Build productive working relationships with teammates and contribute to a cooperative, solutions-oriented team environment.
• Identify opportunities to streamline invoicing procedures and support ongoing process improvements.
• Assist with additional administrative or accounting-related duties as needed to support business operations.• At least 3 years of experience in accounting, accounts receivable, invoicing, or a closely related field.
• Associate degree preferred.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams.
• Strong background in high-volume invoicing, payment posting, account record maintenance, order entry, and purchase order processing.
• Excellent organizational skills with the ability to prioritize tasks, track details, and follow through on assignments.
• High level of accuracy, attention to detail, and time management in daily work.
• Ability to work effectively in a fast-paced environment while managing multiple responsibilities.
• Strong written and verbal communication skills with the ability to collaborate across teams.