Project & Operations Coordinator

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Position: Project & Operations Coordinator Reports to:       Operations Manager

Your responsibilities as Project &  Operations Coordinator:

Primary Focus: Ensure projects are ready, scheduled, and completed efficiently.
Project Coordination
·         Coordinate project schedules with installers, subcontractors, vendors, and customers. 
·         Maintain the production calendar and ensure projects stay on schedule. 
·         Prepare project packets, work orders, change orders, and customer sign-off documents. 
·         Schedule templates, countertop installations, deliveries, and inspections. 
·         Coordinate permits and third-party services as required. 
 
Purchasing & Vendor Management
·         Monitor lead times and proactively communicate delays. 
·         Verify incoming deliveries for accuracy and damage. 
·         Coordinate replacement materials when necessary. 
·         Manage inventory and local material pickups. 
 
Project Administration
·         Maintain accurate project records in ServiceMinder. 
·         Track project milestones from sold to completed. 
·         Coordinate punch lists and warranty work. 
·         Ensure projects are closed promptly and final payments are collected. 
·         Provide operational reporting to the owner. 
 
Success Measures
·         Projects start on schedule. 
·         Materials arrive before installation. 
·         Minimal scheduling conflicts. 
·         Punch lists closed quickly. 
·         Final payments collected promptly. 
 
Project & Operations Coordinator has complete visibility into every active project