Executive Administrative Assistant - LB26

Job Title: Project Coordinator
Location (On-site, Remote, or Hybrid?): Plymouth, MN (onsite)
Contract Duration: Contract untilt 12/31/2026
Working hours: 8:00 am - 5:00 pm
Total hours: 40
 

Administrative Assistant/Project Coordinator (5-Month Contract) – Onsite

Description 

• This role will be used to backfill a FT employee whom will be going on maternity leave.
• Manager is looking to have someone start ASAP. Ideally someone whom has experience in a similar role with excellent organizational and scheduling skills.
• This is only a temp role with no possibility to convert to a FTE.
• Looking for someone who is more than just managing calendars and setting up townhalls.   Someone who shows a passion for improving on things already in existence and has shown an ability to do so. 
• Overview Seeking an experienced Administrative Assistant to provide onsite support for managers and directors during a 5-month assignment. The ideal candidate will be highly organized, possess exceptional written and verbal communication skills, and have demonstrated experience managing calendars, coordinating meetings and events, and supporting departmental operations.  May provide back up support to higher-level management as needed.

Key Qualifications

• Strong written and verbal communication skills
• Excellent organizational and project management abilities
• Proven experience supporting leaders in an administrative capacity
• Strong customer service and interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Experience coordinating events, meetings, and team activities
• Ability to handle confidential and sensitive information professionally
• Proactive problem solver who can anticipate scheduling conflicts and administrative needs

Preferred Experience

• Previous Administrative Assistant, Executive Assistant, Office Coordinator, or similar experience
• Experience with internal communications
• Scheduling and calendar management for multiple stakeholders
• Event planning and coordination, including larger employee events (e.g., picnics, town halls, team meetings)
• Project coordination and timeline management
• Employee onboarding and office setup support

Technical Skills

• Microsoft Outlook (advanced calendar management)
• Microsoft PowerPoint (presentation creation and formatting)
• Microsoft Excel (tracking, reporting, and basic analysis)
• Microsoft Word and other Microsoft Office applications
• Experience with travel and expense management systems preferred

Key Responsibilities

• Manage calendars, meetings, and travel arrangements
• Coordinate onsite and virtual meetings, events, and departmental activities
• Prepare presentations, correspondence, and business documents
• Process expense reports and support budget tracking activities
• Support onboarding and office setup for new employees
• Handle confidential information with discretion
• Serve as a key point of contact for scheduling and administrative support
• Help organize larger employee engagement events such as company picnics and team gatherings

Work Environment

• Duration: 5-month contract
• Location: 100% onsite
• Work Style: Primarily desk-based administrative support role

Ideal Candidate

• A polished, professional administrative professional who thrives in a fast-paced environment, is highly organized, communicates effectively with all levels of the organization, and can successfully manage schedules, events, and competing priorities with minimal supervision.

TechLink Systems is a national provider of staffing services with offices all over the USA as well as development and support centers globally. We are a MBE (NMSDC), WBE (WBENC), and WOSB certified minority business that has been awarded 2017 TAPFIN Premier Partner, 2016 Manpower Excellence Award, 2016 TAPFIN Elite Partner, are a Known Tier Supplier for Agile 1, and have been ranked as a Top Women and Minority Owned Company since 2004 by several businesses including Philadelphia Business Journal, Diversity Business, Inc 5000, Inc 500, San Francisco Business Times, Diversity2000, and Los Angeles Business Journal.

We serve the contract staffing, direct hire, staff augmentation, recruitment, HR management, and project outsourcing needs of clients nationwide. Striving to create personal relationships with clients, TechLink Systems becomes a virtual extension of clients’ own in-house capabilities to help achieve new levels of growth, productivity, and competitiveness.