Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to support daily operations for a hospitality-focused team in California. This long-term contract opportunity is ideal for someone who thrives in a fast-paced environment, stays organized under changing priorities, and communicates professionally across departments. The role will manage scheduling, coordinate travel, prepare documentation, and help keep meetings and administrative workflows running smoothly.

Responsibilities:
• Coordinate complex calendars, schedule appointments, and align meetings across multiple stakeholders to support efficient day-to-day operations.
• Arrange business travel plans, including itineraries, lodging, and transportation, while ensuring timely updates to all parties involved.
• Provide high-level administrative support through document preparation, correspondence handling, record maintenance, and general office coordination.
• Organize conference calls and meeting logistics, including securing meeting times, distributing details, and helping ensure sessions run smoothly.
• Prepare, review, and maintain export and import documentation with attention to accuracy, completeness, and compliance requirements.
• Track action items, follow up on pending tasks, and help leadership stay informed on deadlines and priorities.
• Support reporting and file management processes by maintaining organized records and accessible administrative documentation.• At least 2 years of experience in an administrative support role, preferably in a fast-moving business environment.
• Demonstrated ability to manage calendars, coordinate schedules, and handle shifting priorities with strong attention to detail.
• Experience arranging travel and supporting meeting logistics, including conference call coordination.
• Familiarity with export and import documents and the ability to manage administrative paperwork accurately.
• Strong written and verbal communication skills with a detail-oriented and service-oriented approach.
• Proficiency with standard office software and general administrative systems.
• Ability to work independently, maintain confidentiality, and manage multiple responsibilities effectively.