Executive Administrative Assistant CCMO
| Verified Pay check_circle | Provided by the employer$63731 - $89232 per year |
|---|---|
| Hours | Full-time |
| Location | Fort Collins, Colorado |
About this job
Job Description
Executive Administrative Assistant – Chief Clinical & Medical Officer
- Salary Range: $63,731 - $89,232 annually, based on relevant years of experience
- Location: Larimer County, Colorado, at our Longview Campus
- Status: Full-time, 40 hours per week
- Hours: Daytime shift typically 8am- 5pm with some flexibility
The salary range for this position is SummitStone’s good faith belief and reasonable estimate of the range of possible compensation for this position at the time of the posting. SummitStone may ultimately offer more or less than the posted range. The compensation offered to the successful applicant may vary based on factors including the applicant’s education, training, skills, experiences, and other job-related information and how relevant those are to SummitStone’s needs, aspirations, organizational priorities, and the evolving needs and delivery of services to the community that it serves.
Role Overview:
SummitStone Health Partners is seeking an Executive Administrative Assistant to provide high-level, confidential administrative and operational support to the Chief Clinical & Medical Officer (CCMO). In this highly visible role, you will serve as a trusted partner in a fast-paced healthcare environment, managing complex calendars, communications, meeting coordination, documentation, and follow-up across clinical, medical, inpatient, outpatient, as well as communication with other community leaders and partners. The ideal candidate is proactive, detail-oriented, calm under pressure, and skilled at anticipating needs, managing competing priorities, exercising sound judgment, and communicating with professionalism and discretion. Your work will help strengthen coordination among executive leadership, medical staff, clinical leaders, operational teams, and external partners while supporting SummitStone’s mission, values, and strategic priorities.
Essential Duties:
- Manage complex executive calendars, schedules, meeting logistics, travel, priorities, and administrative workflows for the CCMO; proactively identify conflicts, anticipate needs, and coordinate activities across inpatient, outpatient, clinical, medical, and operational service lines.
- Prepare, manage, and prioritize executive communications and correspondence, including email, phone communication, meeting materials, agendas, minutes, and follow-up actions, ensuring timely, accurate, polished, and professional interaction with internal and external stakeholders.
- Use independent judgment, discretion, and problem-solving skills to prioritize competing demands, resolve administrative issues, protect confidential information, and determine appropriate courses of action with minimal supervision.
- Coordinate meetings, documentation, and communications for physician leadership, clinical leadership, quality initiatives, operational workgroups, and executive committees while maintaining accurate organizational records and resources.
- Support the CCMO in maintaining effective relationships with community partners, regulatory agencies, county and state organizations, healthcare partners, and other external stakeholders by coordinating meetings, communications, and follow-up activities.
- Partner with executive leadership, administrative staff, Compliance, Finance, People, Culture, and Learning, Information Technology, Medical, and Operations teams to coordinate board communications, meeting logistics, and organizational priorities.
- Research, compile, analyze, proofread, and prepare executive reports, presentations, correspondence, briefing materials, and other business documents requiring advanced attention to detail, professionalism, discretion, and accuracy.
- Support departmental operations by processing invoices, monitoring budgets, reconciling expenses, maintaining organizational documents, approving timekeeping transactions as assigned, and ensuring administrative processes are completed accurately.
- Collaborate with administrative professionals and organizational leaders on special projects, strategic initiatives, agency events, process improvements, and cross-functional activities while providing back-up support as needed.
- Represent the CCMO in meetings, community events, and organizational activities as delegated while maintaining confidentiality, professionalism, and alignment with SummitStone's mission, values, and strategic priorities; perform other duties as assigned.
Minimum Qualifications:
- High school diploma, completion of G.E.D., or equivalent required. Post-secondary coursework in business administration, office administration, healthcare administration, or a related field is preferred.
- More than five years of progressively responsible executive-level administrative support experience required, including experience managing complex calendars, coordinating meetings, preparing polished documents and communications, and handling confidential information with discretion.
- More than two years of experience directly supporting executive and senior leadership are required. Successful candidates will bring strong judgment, professionalism, organization, follow-through, and the ability to manage competing priorities while working with high-level internal and external stakeholders.
Licenses and Certifications:
- Valid Colorado driver’s license or the ability to obtain one within 30 days of hire; must maintain a clean driving record. Frequent travel between SummitStone locations and external meetings or events may be required.
- Notary Public preferred.
Preferred Qualifications:
- Experience supporting physician executives, medical leadership, healthcare operations, clinical programs, or complex healthcare organizations is strongly preferred.
- Bilingual and/or bicultural experience is preferred.
SummitStone will take into consideration a combination of an applicant’s education, training, skills, experiences, and other job-related information and how relevant those are to SummitStone’s needs, aspirations, organizational priorities, and the evolving needs and delivery of services to the community that it serves. The position posting describes the minimum and preferred qualifications for the position and, beyond those, the candidate is responsible for making a compelling case in support of their application.
Longview Campus is the new acute care behavioral health facility that serves Larimer County residents in need of urgent help with mental health and/or substance use disorders. SummitStone has the privilege of partnering closely with Larimer County on this venture. For more information, click HERE.
At SummitStone Health Partners, we strive to foster trust, empower recovery, and inspire hope to strengthen and enrich our Northern Colorado community.
We need your help to make this vision a reality.
We are committed to fostering a diverse and inclusive environment where everyone can be their authentic self. We actively seek team members with a variety of backgrounds, identities, and experiences, and we honor the whole self—embracing differences in race, ethnicity, ability, age, gender, sexual orientation, spiritual beliefs, socioeconomic status, language, and the many intersections of identity. We invite everyone to be part of our journey and proudly serve as an equal opportunity employer.
Please visit summitstone.org for more information about who we are.
Total Rewards
At SummitStone Health Partners, we are proud to offer a comprehensive and competitive benefits package designed to support the well-being of our team members. Eligibility and prorated benefit levels are based on FTE (full-time equivalent) status.
Below are some of the benefits we offer:
- Medical, dental, and vision coverage — including options for eligible dependents
- Mental health and wellness resources
- Short-term and long-term disability insurances
- Paid time off (PTO): Accrued vacation and personal leave based on FTE status and length of service
- Paid Sick Leave: Provided in accordance with the Colorado Healthy Families and Workplaces Act (HFWA)
- A range of voluntary benefits available to all employees
- 403(b) retirement plan with employer matching contributions
Health & Safety Requirement
All employees are required to receive an annual flu vaccination or have an approved exemption in place and wear a mask during flu season.
Reach Out
SummitStone will provide persons with disabilities with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or selection process, please let your recruiter know.
Questions? Please email us at hiring@summitstonehealth.org.
This position will be open for a minimum of three days and/or until a top candidate is identified.
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