Executive Assistant

We are looking for a skilled and detail-oriented Executive Assistant to provide high-level administrative support to a Partner at a leading entertainment management company. This Contract to permanent position is based in Century City, California, and requires a proactive individual who thrives in a fast-paced environment. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a passion for the entertainment industry.

Responsibilities:

• Serve as the primary administrative support for a Partner, managing day-to-day activities with precision and efficiency.

• Handle a variety of tasks such as scheduling meetings, rolling calls, organizing files, and maintaining records.

• Coordinate complex travel arrangements, including booking flights, preparing itineraries, and managing calendars.

• Provide support for brand campaigns and assist with advancing comedy-related projects.

• Liaise with agents, publicists, attorneys, and production teams to ensure seamless communication and task execution.

• Prepare and organize auditions, submissions, and other client-related materials.

• Assist in the planning and execution of internal meetings, ensuring all details are managed effectively.

• Maintain confidentiality while handling sensitive client and company information.

• Offer solutions and anticipate needs to streamline operations and improve efficiency.

• Bachelor’s degree required.

• A minimum of 5-7 years of experience as an assistant within the entertainment industry, with agency or management experience preferred.

• Proficiency in tools such as InEntertainment, Breakdowns Express/CastIt, Vimeo, Outlook, and Google Suite is highly desirable.

• Strong written and verbal communication skills with exceptional attention to detail.

• Ability to multitask in a fast-paced environment while managing shifting priorities.

• Self-motivated and proactive with excellent problem-solving abilities.

• Comfortable managing confidential information with professionalism.

• Must be based in or willing to commute to Century City, California, five days a week.