Legal Administrative Assistant

Job Description:

Downtown Chicago law office has immediate need for experienced Trusts, Estates and Corporate Administrative Assistant.

This is a 6 month contract to hire, hybrid in downtown Chicago, IL.

Must haves:

• Corporate law experience
• Experience within a law firm setting
• 3+ years of administrative support experience

Ideal candidate:

• At least 3 years of experience as an Administrative Assistant for a law firm is required.
• The ideal candidate will possess strong organizational skills, with the ability to prioritize tasks and delegate to meet deadlines, work independently with little supervision, and have excellent written and verbal communication skills.
• Attention to detail and problem-solving abilities, ability to handle confidential information with discretion and strong customer service orientation are required.
• Must have proficient knowledge of DocuSign, Zoom and Microsoft Suite with advanced knowledge of Word, Excel and Teams.

Duties include:

• Draft, format, proofread, and revise estate planning documents, including wills, trusts, powers of attorney, advance healthcare directives, and correspondence.
• Draft, format, proofread, and revise corporate documents relating to mergers & acquisitions, divestures, formations and other transactional documents.
• Prepare engagement letters.
• Prepare calculations related to estates and trust.
• Draft documents necessary to fund trusts.
• Manage complex calendars, schedule appointments, and coordinate meetings, including videoconferences.
• Maintain and organize electronic legal files, ensuring proper filing instructions and easy access to documents.
• Manage attorney contacts and calendar.
• Prepare and send corporate binders to clients.
• Process expense reports and check requests.
• Organize and prepare documents, information packets, and presentations..
• Check for conflicts of interest when onboarding new clients.
• Serve as backup for other administrative functions as needed.

At Swoon, we believe the future is built by great teams working on the technologies that keep the world running. That’s why we focus on more than just filling roles. We help companies build the right teams at the right time – teams that move big ideas forward.

Across the US and Canada, leading organizations trust us to leverage our expertise to help them build, secure, and scale the technologies that are shaping tomorrow. The result isn’t just successful hires. It’s a hiring journey that’s as rewarding as the outcome: teams that thrive, cultures that grow stronger, and results that exceed expectations.

Because at the end of the day, we exist to help companies and people achieve their boldest ambitions.