Administrative Coordinator / Team Assistant

Administrative Coordinator / Team Assistant

Location Mossville, IL

Onsite – Monday through Friday

Duration Contract through May 2027 with potential extension

Pay Rate $18/hour

About the Opportunity

Our client, a global leader in the industrial and manufacturing space, is seeking an Administrative Coordinator to support daily team operations and leadership activities within a collaborative office environment.

This role is ideal for someone with strong communication and organizational skills who enjoys supporting teams, coordinating activities, and helping maintain smooth day-to-day operations in a fast-paced environment.

The selected candidate will support two directors and play a key role in team coordination, scheduling, travel support, and culture-focused activities.

Responsibilities

• Provide administrative support to leadership and team members
• Coordinate calendars, meetings, and scheduling activities
• Assist with travel arrangements and expense reporting
• Support office operations, supply management, and team coordination
• Help organize team engagement initiatives and Culture Club events
• Prepare reports, presentations, and internal communications
• Maintain organized documentation and records
• Partner with administrative staff and cross-functional teams to support business needs
• Assist with day-to-day operational and coordination tasks to help the team run efficiently

Qualifications

• 1–3 years of administrative, coordinator, office support, customer service, or event coordination experience
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Comfortable working in a collaborative office environment
• Strong attention to detail and ability to prioritize tasks
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Positive attitude, professionalism, and willingness to support team initiatives

Preferred Qualifications

• Experience scheduling meetings or coordinating calendars
• Exposure to travel coordination or expense management
• Experience supporting managers, team leads, or department operations
• Event coordination or team engagement experience
• Experience in corporate, manufacturing, or professional office environments
•  

Top Skills

• Communication
• Organizational Skills
• Collaboration

What We’re Looking For

• Strong interpersonal and communication skills
• High level of professionalism and reliability
• Ability to adapt in a fast-paced environment
• Team-oriented mindset with strong follow-through
• Someone proactive, energetic, and eager to grow professionally

Additional Information

• Onsite office environment
• Monday–Friday schedule
• Supporting 2 Directors across 2 divisions
• Opportunity to contribute to team culture and engagement initiatives
• Long-term contract opportunity with extension potential through May 2027

At Swoon, we believe the future is built by great teams working on the technologies that keep the world running. That’s why we focus on more than just filling roles. We help companies build the right teams at the right time – teams that move big ideas forward.

Across the US and Canada, leading organizations trust us to leverage our expertise to help them build, secure, and scale the technologies that are shaping tomorrow. The result isn’t just successful hires. It’s a hiring journey that’s as rewarding as the outcome: teams that thrive, cultures that grow stronger, and results that exceed expectations.

Because at the end of the day, we exist to help companies and people achieve their boldest ambitions.