HVAC Dispatch & Billing Coordinator

About AABLE HVAC: AABLE HVAC (www.aablehvacdenver.com) has been the trusted choice for commercial HVAC preventative maintenance, repairs, replacements, and installations across the Denver metro area since 2005. We are growing into a market-leading company and we're building a high-performance team that prioritizes employee development, customer retention, and long-term growth.

What You'll Do: You’ll join our growing administrative team and play a critical role in keeping our operations running smoothly and maintaining our customer relationships. 

Key Responsibilities:

• Customer Intake & Service – Answer incoming calls & texts from customers and help coordinate next steps
• Scheduling & Dispatch Support – Assist in building the technicians' schedules for the week, as well as the daily scheduling pivots that take place everyday. 
• Quotes & Parts Ordering – Assist in creating quotes for customers and order parts as needed. 
• Invoicing Customers – Prepare, review, and send invoices to clients in a timely manner.
• Contribute to building a great company culture at our office – one where our team and employees come first
• Handle miscellaneous administrative tasks as needed

What We're Looking For:

• 2+ years of administrative experience in a service, construction, HVAC, or similar industry (some relevant service industry background is required)
• Comfortable and effective making outbound calls while maintaining a positive, professional relationship with customers
• Excellent phone etiquette, charisma, and written communication skills — you will be a direct reflection of our company
• Strong attention to detail, thoroughness, and organizational skills
• Experience with QuickBooks, HouseCall Pro, or similar software is a big plus (not required — we’ll train)
• Positive, proactive attitude
• Growth and ownership mentality – someone who takes pride in their work and wants to grow with the company

Why Join AABLE HVAC? We’re investing heavily in our people because great employees drive great companies:

• Career Development Focus: Clear path to grow into senior office roles, dispatching lead, or office manager as the company expands
• PM Revenue Share Plan: Earn additional income tied directly to the growth of our Preventative Maintenance customer base
• Capital Incentive Plan: Quarterly bonuses tied to individual & company performance
• Competitive Pay: $25–$34 per hour (DOE)
• Full Benefits: Health/dental/vision, 401(k) with match, PTO, paid holidays
• Perks: Company phone, professional development support, supportive & collaborative culture, and hybrid/remote work option once the role is mastered

AABLE HVAC has been the trusted choice for commercial HVAC preventative maintenance, repairs, replacements, and installations across the Denver metro area since 2005. We are growing into a market-leading company and we're building a top-tier team.