Office Manager

Our client is looking for an experienced Office Manager to provide operational support and continuity for a well-established nonprofit organization during a period of leadership transition. This hybrid, part-time contract opportunity is ideal for someone who enjoys wearing multiple hats and keeping day-to-day business operations running smoothly.

Office Manager (Part-Time, Contract)

Location: Pittsburgh, PA (Hybrid)

Schedule: 20-25 hours per week, Monday through Friday, flexible hours during normal business operations (9-5)

Duration: Up to 1 year

Pay Rate: $35-$40/hour

Parking: Dedicated spot

Attire: Business casual

Responsibilities:

• Manage day-to-day office and business operations
• Run QuickBooks reports and assist with financial administration
• Submit invoices for approval and payment processing
• Support payroll administration and related records
• Learn and maintain the organization's donor database/CRM
• Provide administrative support to board members and committees
• Coordinate with vendors and service providers
• Assist tenants within the organization's building and serve as a point of contact for facility-related needs
• Coordinate maintenance requests and building upkeep
• Maintain organizational records, files, and information systems
• Support process improvements and operational efficiencies
• Provide additional administrative support as needed

Qualifications:

• 5+ years of experience in office management, business administration, operations, or a related field
• Strong QuickBooks proficiency
• Experience with CRM or database management systems
• Advanced Microsoft Office skills; Google Workspace experience preferred
• Excellent organizational, communication, and multitasking abilities
• Ability to work independently and manage competing priorities
• Experience supporting executive leadership, boards, or volunteer-led organizations is a plus
• Prior nonprofit experience preferred but not required

Additional Information:

• Hybrid schedule with onsite presence required a few times per week
• Family-friendly environment with flexibility for working parents

This opportunity offers the chance to make an immediate impact by supporting a longstanding nonprofit organization while helping maintain critical operations during an important transitional period.