Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support in New York, New York. This role is ideal for someone who excels at managing priorities, keeping schedules organized, and ensuring day-to-day operations run smoothly. The successful candidate will partner with leaders and stakeholders to coordinate meetings, travel, documentation, and expense-related activities with accuracy and professionalism.

Responsibilities:
• Oversee complex executive calendars, anticipate scheduling conflicts, and adjust priorities to keep daily activities on track.
• Prepare, submit, and monitor expense reports while maintaining accurate records and timely follow-up on approvals.
• Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics.
• Organize meetings from start to finish by handling scheduling, confirmations, materials, and follow-up actions.
• Serve as a point of coordination between internal teams and external contacts to support efficient communication and planning.
• Maintain organized digital and physical documents so information is current, accessible, and properly filed.
• Support executive priorities by tracking deadlines, managing administrative tasks, and helping ensure commitments are met.• Demonstrated experience supporting executives in an administrative or executive assistant capacity.
• Strong ability to manage calendars and coordinate multiple priorities in a fast-paced environment.
• Experience arranging both domestic and international business travel.
• Proficiency in preparing expense reports with strong attention to detail and accuracy.
• Ability to coordinate meetings and communicate effectively with internal and external stakeholders.
• Well-developed organizational skills with experience maintaining structured document management practices.
• Sound judgment, discretion, and the ability to handle sensitive information confidentially.