Legal Administrative Assistant- 3646514

Job Title: Legal Administrative Assistant

Location: New Orleans LA 70112

Salary/Payrate: $60K-$70K annually and AWESOME benefits!!!

Work Environment:  Onsite

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Principal duties and responsibilities:

• Provide comprehensive legal and administrative support to attorneys and paralegals.
• Prepare, edit, format, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents.
• File documents in State and Federal courts (electronic and traditional).
• Assist with trial preparation, including exhibit binders, witness files, and related materials.
• Maintain and organize case files according to firm protocols, including saving documents and emails in the document management system.
• Manage attorney calendars, including recording and tracking case deadlines, hearings, depositions, mediations, meetings, and conference room reservations.
• Arrange attorney travel and prepare itineraries.
• Process attorney expense reports and check requests.
• Receive, route, and process incoming and outgoing mail, invoices, deliveries, and fax/scan requests for assigned attorneys.
• Communicate professionally with clients, opposing counsel, court personnel, vendors, and firm staff.
• Enter and revise attorney time entries in accordance with firm guidelines.
• Assist with workload balancing across the office, including providing interim coverage for other legal assistants during absences.

Skills:

• Seasoned professional with a minimum of 3+ years legal secretarial experience, preferably in defense litigation
• Typing speed of 70+ wpm and excellent accuracy, grammar, spelling, and proofreading skills
• Thorough knowledge of legal formats
• Substantial experience with electronic and non-electronic filings in State & Federal Courts
• Ability to work well with others, and communicate effectively with attorneys & staff
• Strong organizational skills and attention to detail a must
• Knowledge of Microsoft Office applications (particularly Word and Outlook)
• Knowledge and/or familiarity with a document management system (Filesite/iManage)
• Knowledge and/or familiarity with Adobe Acrobat for handling PDF files
• Familiarity with digital dictation