Human Resources Coordinator ONSITE

Recruitment & Talent Acquisition

• Posts and maintains employment advertisements; coordinates internal postings in accordance with collective bargaining agreements and organizational procedures.
• Reviews employment applications timely.
• Schedules and prepares interview materials and candidate documentation.
• Conducts employment reference checks.
• Coordinates candidate communications and documentation throughout the hiring process.
• Maintains applicant tracking records.
• Assists with recruitment events, career fairs, and community outreach.

Onboarding & Employee Records

• Coordinates all pre-employment requirements.
• Prepares new hire and orientation materials.
• Coordinates and schedules employee orientation.
• Processes new hires, transfers, promotions, status changes, and separations within HRIS.
• Processes employee demographic and payroll-related changes.
• Maintains complete and accurate employment records in accordance with regulatory requirements.
• Completes employment verification requests.

Benefits Coordination

• Coordinates benefit enrollment paperwork.
• Assists employees with routine benefit inquiries; serves as a liaison between employees and benefit vendors.
• Assists with annual open enrollment activities.

Leave Administration Support

• Assists the Human Resources Manager with administration of employee leaves of absence.
• Maintains leave tracking, tracks required documentation and certification deadlines, and updates HRIS leave records.
• Coordinates return-to-work documentation.

HRIS & Compliance

• Maintains current, accurate employee information within HRIS.
• Performs HRIS audits and data validation.
• Assists with compliance reporting.
• Tracks: licenses, CPR certifications, required education, background checks, annual compliance requirements.
• Maintains electronic filing.

Human Resources Administration Support

• Responds and assists employees with routine questions and employee HRIS access.
• Schedules meetings and maintains HR calendars.
• Prepares reports and spreadsheets.
• Maintains HR forms and templates.
• Active member of the Marketing Committee.
• Assists with employee recognition programs.
• Assists with employee events.

Payroll Support & Reporting

• Serves as backup to the Payroll Generalist to ensure continuity of payroll operations.
• Enters and processes employee personnel action forms ("green slips") accurately and timely.
• Maintains payroll records and the supporting documentation in accordance with company policy and regulatory requirements.
• Reviews, enters, and verifies employee timecards to support accurate payroll processing.
• Assists with payroll-related employee status changes, deductions, and record maintenance.
• Collects employee café charges and accurately records charges on the café worksheet for payroll deduction purposes.
• Serves as backup for PBJ data collection, validation, and reporting activities.
• Assists with payroll audits, reconciliations, and reporting.
• Maintains confidentiality of payroll and employee information.

General Department Support

• Provides exceptional customer service to employees and applicants.
• Maintains strict confidentiality of personnel information.
• Cross-trains with Human Resources Manager to ensure continuity of operations.
• Performs other duties as assigned.