Administrative Support / Receptionist

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Employer: Magnus Management Group 

Department: US Department of Agriculture (USDA) 

Clearance: Secret 

Location: Arlington, VA. 

Telecommute: On-site 

Position Type:  Full time, W-2 employee of Magnus Management Group (40 hrs. a week) 

Contract length: 5 years 


Administrative Support / Receptionist 


Minimum Qualifications 

• 1–3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position 
• High School diploma required, higher education preferred 
• All personnel under this contract must meet or exceed the following minimum qualifications:  
• Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel. 

Communication & Front‑Desk Support 

• Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication 
• Ability to manage the receptionist area 
• Effective written and verbal communication skills for interacting with various individuals 

Mail & Records Handling 

• Experience collecting, sorting, and distributing incoming mail 
• Ability to maintain records of receipt, mailing dates, and other required information 
• Ability to ensure appropriate mailing and/or shipping of packages, letters, etc. 

Scheduling & Guest Support 

• Experience managing calendars, scheduling meetings, appointments, and greeting high‑level guests 

Document & Office Support 

• Experience creating and distributing correspondence, reports, and other documents 
• Experience providing general office support like various administrative tasks, data entry, filing, and customer service 

Facilities & Conference Room Support 

• Experience with upkeep and setting up of all conference and training rooms 

Technical & IT Proficiency 

• Proficiency in office software and equipment 

Task & Problem Management 

• Ability to manage multiple tasks and prioritize effectively 

Physical Requirements 

• Physical ability to move large number of files and/or file boxes