Administrative Assistant / Receptionist

We are a growing architecture firm in the Bronx specializing in building exterior restoration and NYC facade compliance, including Local Law 11 (FISP) inspections. We're looking for a professional, organized Administrative Assistant / Receptionist who enjoys working with people and wants to grow with our team.

What You'll Do

- Answer incoming phone calls and provide excellent customer service

- Respond to emails promptly and professionally

- Schedule appointments, site visits, and meetings

- Prepare proposals, estimates, and other office documents

- Enter invoices and maintain records in QuickBooks

- Keep project schedules and office calendars organized

- Maintain organized digital and paper filing systems

- Assist the team with general administrative and office tasks

What We're Looking For

- QuickBooks experience (required)

- Strong customer service and communication skills

- Excellent computer skills, including Microsoft Office (Word, Excel, Outlook)

- Experience preparing proposals or professional documents

- Strong scheduling and time-management skills

- Highly organized with excellent attention to detail

- Able to multitask in a fast-paced office environment

- Professional attitude, reliability, and a willingness to learn

Bonus Points For

- Familiarity with architecture, engineering, or construction office work

- Knowledge of NYC facade compliance (Local Law 11 / FISP) or DOB filing processes

- Experience working with contractors, building owners, or property managers

Why Join Us

We're a growing practice where you'll be an important part of a small team - not a cog in a big machine.

There's real room to take on responsibility and grow with the company.

Please send your resume for consideration.