Executive Assistant (BLANK AST 3)

This position provides high-level administrative support to the Animal Science Department Chair and is essential for maintaining efficient daily operations within the department. The role manages complex calendaring, correspondence, travel coordination, and document tracking, ensuring that leadership priorities are executed in a timely and organized manner. Additionally, this position supports departmental functions such as conference room scheduling, guest services, parking coordination, and administrative processes including Temporary Affiliate Forms and key requests. Given the breadth and complexity of responsibilities, this role is critical to ensuring operational continuity, professional communication, and compliance with university processes.

Apply By Date

08/21/2026 by 11:59 pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High School Diploma/GED
• Minimum 1-3 years providing administrative or executive-level support
• Strong organizational and time management skills. Excellent written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel)Ability to manage multiple priorities and meet deadlines. Strong attention to detail and professionalism.

Preferred Qualifications

• Minimum 1-3 years supporting senior leadership or executives
• Familiarity with university systems and processes. Experience coordinating travel & reimbursements. Knowledge of calendaring systems (Outlook). Customer service experience in an office environment. Ability to work independently and maintain confidentiality.

Key Responsibilities

• 70% - Executive Administrative Support
• 20% - Department Administrative Support
• 10% - Front Office Support

Department Overview

We provide support services in the areas of contracts and grants, travel and reimbursements, purchasing, academic personnel, and information technology.

Department Specific Job Scope

Provide high-level administrative support to the Animal Science Dept Chair. Manage complex calendar scheduling, including coordinating meetings & appts. Draft, edit, & manage correspondence via email on behalf of the Chair. Coordinate & arrange travel. Process & track signature requests for dept documents & approvals. Coordinate conference room reservation requests. Submit & manage guest parking permit requests. Assist with Temporary Affiliate Form requests. Provide general administrative support to the Animal Science Dept Chair as needed. Provide occasional front office coverage. Respond to guest inquiries and provide customer service. Support key requests & merchandise sales.

POSITION INFORMATION

• Salary or Pay Range: $29.40 - $42.14
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Limited
• Percentage of Time: 100% Fixed
• Shift (Work Schedule): M-F, 8am-5pm
• Location: Davis, Ca
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting or or .

• High quality and low-cost to choose from to fit your family's needs
• UC pays for and coverage for you and your family
• for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including , , , , accident, critical illness and hospital indemnity
• , , and for eligible employees
• and Family Care discounts and resources
• to support thriving in all aspects of employee's lives
• On-site including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• and for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• N/A

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our , our and for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disabil