Assistant for the Chief Veterinary Medical Officer's Office (BLANK AST 3)

Independent of supervision, provide high level administrative assistance to the Office of the Chief Veterinary Medical Officer (CVMO) and the VMTH Leadership team. Manage the visitor programs for the Veterinary Medical Teaching Hospital (VMTH), including financial transactions and regulatory compliance. Provide confidential administrative support for committee activities, special projects and events, including program assessment, planning, directing and implementing processes to ensure operational efficiency. Development of confidential materials and ability to maintain confidentiality on materials filed, copied, collated, discussed and distributed. Support various assignments relating to the house officer affairs and student affairs positions.

RECRUITMENT PERIOD ONE MONTH: Applicants will be screened after two weeks; and then on a weekly basis. The position can be filled prior to the apply by date.

Apply By Date

09/01/2026 by 11:59 pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• No minimum license required.
• No minimum Education required
• Experience providing high level administrative support including managing complex calendars and schedules, assisting with complex meetings and events.
• Use professional concepts and skills to apply organizational policies and procedures to oversee a variety of ongoing administrative operational issues.
• Ability to use sound judgment in responding to issues and concerns.
• Oral, written and interpersonal skills to effectively and professionally communicate in person, in writing, on the telephone, or through electronic media with a diverse set of stakeholders such as staff, students, residents and faculty, to include high level writing skills including typing, transcribing and proofreading in an expeditiously accurate manner. As well as ability to edit materials using correct spelling, punctuation, grammar and sentence structure.
• Solid organizational skills and ability to multi-task with demanding time frames.
• Computer skills using Windows, Word, Excel, email, internet and other systems.

Preferred Qualifications

• Experience administering programs in a professional education program.
• Working knowledge of common University of California specific and other computer programs.
• Skills in in short-term planning, analysis, problem-solving, and customer service.

Key Responsibilities

• 90% - Administration
• 10% - Purchasing and Miscellaneous

Department Overview

The Veterinary Medical Teaching Hospital (VMTH) is a unit that provides clinical case material in support of the teaching programs throughout the School of Veterinary Medicine on a 24-hour basis. Its primary objectives are to train professional (veterinary) students, graduate clinical students (interns and residents), and graduate academic students; to provide veterinary services to the public; to serve as a referral center for practicing veterinarians, and to advance veterinary medical knowledge.

Want to be part of the most innovative veterinary team in the country? We are looking for an Assistant for the Chief Veterinary Medical Officer's Office to work alongside our world leading faculty clinicians and technicians, helping them teach the next generation of veterinarians while also serving the animals and pet owners of our community.

As part of the top ranked UC Davis Veterinary Medical Teaching Hospital team, our representatives are provided the following benefits:

PERSONAL LEAVE

• Vacation - earn (3) three weeks per year!
• 14 paid Holidays annually
• Sick Leave - eligible to earn up to 8 hours per month (no maximum)

COMPENSATION

• Competitive pay
• Shift Differentials

CE & Other BENEFITS

• $650 Continuing Education annual allowance
• 40 hours Paid CE annually (pro-rated based on appointment %)
• Wellness and on-site Employee Assistance Program

POSITION INFORMATION

• Salary or Pay Range: $29.40 - $42.14
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% Fixed
• Shift (Work Schedule): Monday-Friday 8:00am-5:00pm
• Location: Davis, Ca
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting or or .

• High quality and low-cost to choose from to fit your family's needs
• UC pays for and coverage for you and your family
• for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including , , , , accident, critical illness and hospital indemnity
• , , and for eligible employees
• and Family Care discounts and resources
• to support thriving in all aspects of employee's lives
• On-site including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• and for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work occasional overtime, various hours, and weekends on short notice. May require working near areas with sick animals, hazardous materials, and/or infectious diseases, and distraught clients. Work in other related areas on an as needed basis.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and m