Accounts Payable Associate

Position Summary

EAE USA is seeking a detail-oriented Staff Accountant to join our Accounting & Finance team, with a primary focus on accounts payable and corporate credit card reconciliation. This entry-level role is responsible for processing vendor invoices, maintaining the AP ledger, and reconciling company credit card activity in a fast-paced SAP environment. This is an excellent opportunity for a recent graduate or early-career accountant to build a strong foundation in US GAAP and corporate accounting practices.

Key Responsibilities

Accounts Payable

· Review, code, and process vendor invoices for accuracy and appropriate approvals

· Match invoices to purchase orders and receiving documentation (three-way match)

· Maintain the AP aging and ensure vendor payments are processed timely and accurately

· Set up and maintain vendor master data, including W-9s and banking information

· Research and resolve vendor invoice discrepancies, payment inquiries, and past-due statements

· Prepare AP accruals and assist with month-end close related to accounts payable

· Support 1099 reporting and year-end vendor documentation

· Support internal and external audit requests by gathering AP documentation

Credit Card Reconciliation

· Reconcile monthly corporate credit card statements against receipts and expense reports

· Follow up with cardholders to collect missing receipts and correct expense coding

· Post credit card transactions to the general ledger with appropriate account and cost center coding

· Identify and resolve discrepancies between credit card statements and internal records

· Maintain organized supporting documentation for all credit card and expense activity

· Monitor compliance with the corporate card and expense reimbursement policy

Qualifications

Required

· Bachelor’s degree in accounting, Finance, or a related field

· Working knowledge of accounting concepts (debits/credits, account reconciliation)

· Comfortable working in Excel, including formulas, basic pivot tables, and VLOOKUP/XLOOKUP

· Strong attention to detail and follow-through on recurring, deadline-driven tasks

· Good written and verbal communication skills, including comfort following up with vendors and cardholders

Preferred

· Prior experience or internship exposure to accounts payable or expense/credit card reconciliation

· Exposure to SAP or another major ERP system

· Familiarity with corporate card platforms (e.g., Concur, or similar expense tools)

Core Competencies

· Strong analytical and problem-solving skills

· High attention to detail and accuracy

· Ability to communicate financial information clearly to non-finance stakeholders

· Eagerness to learn and grow into increasing responsibility over time

· Process improvement mindset with a focus on efficiency and controls

· High level of integrity, accountability, and professional judgment