Office Manager - Construction

XB CONSTRUCTION

Office Manager

Position Title

Office Manager

Department

Administration

Reports To

Project Manager

Employment Type

Full-Time, Non-Exempt

Location

Mayer, AZ (in-office)

XB Construction is seeking a detail-oriented Office Manager to run day-to-day administrative and office operations and serve as the central point of coordination between the office, project teams, and field staff. This role keeps the business organized — managing vendor and subcontractor paperwork, supporting invoicing and payroll coordination, and ensuring project documentation and compliance records stay current.

Office & Administrative Operations

• Manage daily office operations, supplies, and facilities upkeep

• Answer phones, greet visitors, and manage incoming/outgoing mail and deliveries

• Coordinate scheduling for meetings, site visits, and company events

Financial & Vendor Support

• Process and track invoices, purchase orders, and expense reports

• Liaise with accounting/bookkeeping within Quickbooks and support payroll processing coordination

• Order and track materials and office equipment

HR & Personnel Support

• Maintain personnel records and timesheets, track PTO

• Assist with onboarding paperwork for new hires

Project & Field Coordination

• Support project managers and field teams with scheduling, documentation, and correspondence

• Coordinate subcontractor and vendor paperwork — insurance certificates, contracts, W-9s

Compliance & Documentation

• Organize and maintain project files, permits, and compliance records

• Ensure office compliance with safety and company policy requirements

Required

Preferred

• 3+ years of office management or administrative experience

• Proficiency in Microsoft Office / Google Workspace

• Strong organizational skills; able to multitask in a fast-paced environment

• Excellent written and verbal communication

• Ability to work independently and problem-solve

• Construction industry experience

• Familiarity with construction management software (Buildertrend, or similar)

• Experience with QuickBooks in a construction environment

• Experience supporting payroll or HR administration

Compensation

Benefits

• $21–$26/hr, based on experience (approx. $41,600–$54,000/year)

• Midpoint target: ~$23/hr for candidates with 3+ years of relevant experience

• Health, dental, and vision insurance

• 401(k) program

• Paid time off