Property Administrative Assistant / Accounts Payable Specialist

Looking for an opportunity to work ASAP? Strong administrative and people skills, and looking to put those skills to work in a real estate environment? Then this is the job for YOU! International Commercial Property Management company is looking to add a Property Administrator to join their Edison team. This position will support a Property Manager for a beautiful office portfolio. Position is a great career potential for someone eager to learn and jump in, while earning excellent industry experience, mentorship, and career development! Position is a mix of Accounts Payable and Administrative support, with light event coordination!! This position is temporary with potential for hire.

Responsibilities:

• Greeting incoming guests/tenants and taking incoming calls
• Responding to emails and requests through the service portal
• Communicating with vendors
• Scheduling routine maintenance and notifying tenants
• Maintaining certificates of insurance and business licenses
• Contacting tenants to update files
• Coordinating tenant and capital improvements
• Approving and coding incoming payables
• Reviewing Accounts Receivable and following up on late payments
• Contacting tenants for receivables
• Preparing specialty reporting to Manager
• Coordinating tenant appreciation events
• Troubleshooting tenant and building emergencies
• Dispatching maintenance
• Providing vendors feedback on service
• Acting as a liaison between the Property Manager and tenants
• Assisting Property Manager with various projects

Special Skills:

• Ability to work with others
• Capability to work with numbers and people
• Strong problem-solving abilities

Must Have:

• MS Office - intermediate to advanced
• 2+ years of Administrative, industry experience is a plus
• 1 year in property management - open to someone from student housing or residential, commercial ideal!!
• BS and BA preferred

TORP Group is a recruitment firm that specializes in placing in: Property and Real Estate Management,
Administrative Support, Accounting, Construction Project Management, and Project Coordination. With a combined experience of over 40 years in the Recruiting industry, Trina Osborn and Bridget Isenberger team up TOgether as Recruitment Partners. Servicing multiple industries, we provide a consultative service to the company and job seeker alike. We are looking to make a direct impact on someone's life by finding them a new position, while at the same time contributing to the success of a corporation with providing them a new team member.