Bilingual Field Staffing Coordinator

Full job description

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R O L E S U M M A R Y

As a Field Staffing Coordinator, you are at the heart of the action. You source, recruit, and place the people who staff our events and worksites — making sure every shift, every event, and every client site is covered with ready-to-work talent. It is hands-on, fast-moving, and no two days look the same.

This is a people-first role that rewards hustle, sharp attention to detail, and the knack for juggling several pipelines at once. If you love building relationships, thrive on a fast pace, and take pride in never missing a fill, this one is built for you.

Responsibilities

Event Staffing & Coordination

• Receive, review, and fulfill staffing orders for assigned event accounts and venues within designated territory.
• Coordinate deployment of field personnel to event assignments, ensuring proper coverage, timely confirmation, and accurate headcount.
• Serve as the primary point of contact for workers on assigned events — addressing questions, scheduling changes, and last-minute adjustments.
• Conduct pre-event briefings and ensure all workers arrive prepared, in proper attire, and with appropriate credentials or site access documentation.
• Monitor attendance and no-call/no-show activity; execute real-time backfill and contingency staffing when gaps arise.
• Recruiting & Talent Pipeline
• Source and recruit qualified candidates for all field position types including event staff, hospitality workers, light industrial labor, and skilled trades.
• Post open positions across job boards, social media platforms, and community channels to drive consistent applicant flow.
• Screen, interview, and evaluate candidates for field readiness, reliability, and position fit.
• Maintain an active, categorized candidate pipeline to support rapid deployment and last-minute staffing needs.
• Participate in job fairs, community outreach, and local recruiting events as needed to expand talent reach.

Onboarding & Compliance

• Guide new hires through the onboarding process including application review, I-9 documentation, E-Verify, and orientation.
• Ensure all field workers are properly credentialed and meet any site-specific background check, drug screening, or certification requirements prior to placement.
• Coordinate with HR & Compliance to maintain accurate and current employee records in the applicant tracking and workforce management systems.
• Flag and escalate any documentation gaps, eligibility concerns, or compliance issues to the appropriate staff in a timely manner.

Scheduling & Operations Support

• Manage and maintain accurate scheduling records for all assigned field personnel using internal systems and staffing tools.
• Confirm worker availability and assignments in advance of each event or shift; follow up with no-response workers to ensure fill confirmation.
• Communicate scheduling updates, shift changes, and cancellations promptly to both field workers and supervising staff.
• Assist in tracking hours worked, supporting timekeeping accuracy for payroll processing.
• Provide operational support to Area Supervisors and Operations Managers as needed, including coverage tracking, attendance reporting, and ad hoc coordination tasks.

Relationship Management

• Maintain positive, professional relationships with field workers to encourage retention and re-deployment.
• Support a culture of reliability and accountability on the field level by setting clear expectations and recognizing high-performing talent.
• Collaborate with internal team members including recruiters, supervisors, and operations staff to share pipeline resources and support cross-territory staffing needs.

Qualifications

Education

High school diploma or GED required; associate's or bachelor's degree in HR, Business, or related field preferred

Experience

1–2 years of experience in staffing, recruiting, workforce coordination, or a related field; experience in event, hospitality, or light industrial environments a strong plus

Technology

Comfortable with applicant tracking systems (ATS), scheduling platforms, and Microsoft Office Suite; ability to learn internal workforce management tools quickly

Language

Bilingual proficiency in English/Spanish or English/Haitian Creole strongly preferred

Other

Valid driver's license and reliable transportation required; must be available for flexible scheduling including evenings, weekends, and event-driven schedule shifts

#CORP789

Pay: $42,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Language:

• English and Spanish (Required)

Work Location: In person

Founded in August of 2005 in Gulfport, MS in an effort to aid with the clean-up and reconstruction efforts along the US Gulf Coast after being hit by Hurricane Katrina. Shortly thereafter, Staff Pro began filling vacant positions primarily in hotels and casinos left by the exodus of the local population. With a commitment towards service and relationship building, Staff Pro grew organically as new accounts were obtained by word of mouth. Today, we pride ourselves in servicing over 400 customers and employing more than 3000 talented individuals nationwide.

Staff Pro’s niche within the broader U.S. staffing industry is the offering of employee services to management companies of hotels, resorts, and casinos, although, in an attempt to safeguard our employees from the pandemic’s impact on the hospitality sector, we have successfully penetrated other industries, transforming into a company that is more agile and expansive.

Today, Staff Pro delivers comprehensive staffing, outsourcing, sanitization and facility support services in multiple industries throughout the United States.