Office Administrator

Office Administration:

·        Maintain all required licenses, insurances & credentials for the business

·        Organize and maintain company database

·        Office maintenance and office supplies

·        Identify opportunities for process improvements, document & implement

·        Develop office policies and procedures and ensure they are implemented

·        Organize staff meetings and assist Principal with special projects  

Financial:

·        Responsible for bi-weekly Payroll

·        Prepare Monthly invoicing to clients for design services & products

·        A/P – Responsible for payments to vendors & employee expense checks

·        A/R – Process client accounts and manage collections

·        Oversee monthly/quarterly Sales Tax Reporting

·        Oversee Annual 1099 Reporting

Human Resources:

·        Manage company Simple IRA Plan, Health Insurance Policy, Employee PTO

·        Ongoing development and updates to Standard Operating Procedures

Design Support:  

·        Responsible for the set-up process of new clients

·        Maintain our Design Library

Required Qualifications:

• Bachelor’s degree in Business Administration/Marketing or related field
• Minimum of 5 years QuickBooks experience
• Proficient in MS Office Suite (specifically Excel & Outlook) and Google Apps
• Strong written and verbal communication skills
• Analytical ability to develop and implement improvements or recommendations
• Exceptional organizational skills, attention to detail
• Self-sufficient, pro-active and reliable

Preferred Qualifications:

•  Experience in the interior design or construction industry a plus

Work Hours:

• This position is 20-25 hours per week. Hours are somewhat flexible and dependent on the needs of the business.
• This is both an onsite and remote position

Benefits:

·        Paid Time off

·        Health Insurance    

·        Simple IRA Company Match

Salary Commensurate with experience.

Design Loft is an equal opportunity employer and supports talent from diverse backgrounds that bring experiences, viewpoints and solutions that best serve our clients and enrich our work environment.

Candidates must be authorized to work in the United States on a full-time basis without sponsorship. Design Loft will not be able to provide sponsorship for employment visa now or in the future.

Design Loft is full-service high-end interior design firm in Palo Alto. We are in search of an experienced Part-Time Office Administrator to join our growing company. The ideal candidate is an organized, self-directed professional who has QuickBooks and office management experience and who thrives on being part of a creative and dynamic team.