Bilingual Front Office Administrative Assistant

BILINGUAL FRONT OFFICE ADMINSTRATIVE ASSISTANT

JBI dba Western Millwork, a Phoenix manufacturer of architectural millwork and cabinetry, seeks a bilingual front office administrative assistant who can oversee the day-to-day operations of the front desk and perform a variety of administrative and clerical functions for various departments.

ESSENTIAL DUTIES/ RESPONSIBILITIES

Perform a variety of administrative functions as follows:

·         Answer telephone and provide information/assistance & route caller to appropriate staff member

·         Greet and assist visitors

·         Handle incoming and outgoing mail

·         Administer New Hire Paperwork / Pre-employment Drug Screen

·         Maintain office and kitchen supply inventory as needed

·         Place Service Calls on office equipment and vending machines

·         Assist management team with special projects

·         Schedule Fed Ex Pick Ups

·         Monthly Credit Card Reconciliation for CFO

·         Assist with Office Luncheons and Holiday Party

·         Book Hotels and Flights

·         Notary

·         Enter data for work orders in SmartSheet

·         Print work orders and make job folders for various departments

·         Sort weekly Payroll Checks

·         Scan weekly A/P Invoices

·         Upload Delivery Tickets and attach to job number in SmartSheet

·         Request samples for the Project Managers

·         Make labels for samples

Skills/Qualifications

·         Must be computer literate and proficient using MS Office, e-mail and internet

·         Must be flexible and able to multi-task

·         Must have professional telephone skills

·         Must be customer service oriented

·         Must be organized and able to manage time according to priorities

·         Must be detailed oriented

Special Requirements

·         High school diploma required

·         2+ years related office experience

·         2+ years customer service experience

·         Bilingual in English and Spanish a MUST

·         Notary a plus

Western Millwork dba JBI Interiors specializes in high end Custom Commercial Architectural Woodwork and Finish Carpentry. We pride ourselves in getting the job done on time, we excel at being the best in our industry.