Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This Long-term Contract position requires someone with significant experience and a detail-oriented approach who can manage complex schedules, coordinate travel and events, and keep executives thoroughly prepared for meetings and external engagements. The ideal candidate brings strong judgment, exceptional organization, and prior experience working in government or public sector environments. Must have government or public sector experience.

Responsibilities:

• Manage the day-to-day administrative needs of the executive team, including arranging calendars, resolving scheduling conflicts, and organizing meetings across multiple stakeholders.

• Coordinate domestic and, when needed, extended travel plans by securing itineraries, transportation, lodging, and related logistics for leadership.

• Create, refine, and maintain executive materials such as letters, reports, presentation decks, briefing documents, and speaking notes.

• Prepare leaders in advance of meetings and public appearances by assembling relevant background information, agendas, and key discussion points.

• Serve as a central point of coordination for executive events and high-priority meetings, ensuring timelines, participants, and logistics are handled efficiently.

• Safeguard sensitive business and organizational information while exercising sound judgment and a high degree of confidentiality in all interactions.

• Support communication and follow-up activities with internal teams and external partners, including contacts within government agencies and public sector organizations.

• 7+ years of experience providing executive-level administrative support in a fast-paced, detail-focused environment.
• Demonstrated expertise in calendar oversight, meeting coordination, and managing shifting priorities for senior leaders.
• Strong experience arranging travel and handling detailed itineraries with accuracy and care.
• Advanced written communication skills with the ability to draft and edit correspondence, reports, and presentation materials.
• Background supporting government, public sector, or closely related organizations is strongly preferred.
• Proven ability to manage confidential information with discretion and sound judgment.
• Excellent organizational skills and the ability to work independently while maintaining a high level of responsiveness.