Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a construction and contractor organization in Whittier, California. This Long-term Contract position is ideal for someone who brings strong payables experience, sharp attention to detail, and the ability to keep financial records accurate and current in a fast-paced environment. The person in this role will work closely with vendors, purchasing, and internal departments to maintain smooth invoice processing, timely payments, and reliable reporting for leadership.

Responsibilities:
• Process accounts payable transactions in Sage 100, ensuring invoices are entered accurately and aligned with company procedures.
• Match vendor receipts to purchase orders and confirm supporting documentation is complete before posting.
• Review invoices for correct coding, investigate inconsistencies, and coordinate with purchasing teams or vendors to resolve payment issues.
• Maintain dependable payment schedules for vendors and service providers, including ACH activity and check run preparation.
• Record incoming receipts, reconcile discrepancies, and help preserve accurate financial data across payables activity.
• Prepare recurring reports for management covering payables activity, receivers, and overtime-related tracking.
• Follow up with vendors and internal teams to obtain invoices and billing documents within required timelines.
• Support day-to-day communication between accounts payable, operational departments, and affiliated corporate entities to keep workflows moving efficiently.• At least 5 years of accounting experience, with a strong background in accounts payable functions.
• Hands-on experience using Sage 100 and QuickBooks in an accounting environment with strong attention to detail.
• Proficiency in Excel and Microsoft Office, including the ability to manage data accurately and produce reports.
• Experience with invoice coding, account coding, and high-volume invoice processing.
• Working knowledge of ACH payments, check runs, and standard vendor payment procedures.
• Ability to identify discrepancies, research issues, and resolve billing or payment concerns effectively.
• Experience working in a B2C environment is preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities consistently.