Bookkeeper

1. Job Summary:

The Bookkeeper is detail-oriented and reliable, able to manage day-to-day financial transactions for RAWR Distribution. They have hands-on experience with QuickBooks and are responsible for maintaining accurate financial records, ensuring compliance, and supporting the company’s financial operations.
 

1. Reporting Relationships:
    

• Supervisory responsibilities: Not directly. May coordinate work with other employees.
• May assist in training newly hired clerks and secretaries.

 

1. Duties and Responsibilities:
    

• Record and maintain all financial transactions using QuickBooks.
• Manage and reconcile bank and credit card accounts within QuickBooks.
• Handle accounts payable including billing and payment planning / preparation.
• Handle accounts receivable including invoicing, reporting and collections.
• Maintain and update the general ledger in QuickBooks.
• Generate financial reports such as profit & loss statements, balance sheets, and cash flow reports. Assist with budgeting and forecasting.
• Process payroll or coordinate payroll through QuickBooks or a third-party provider.
• Ensure accuracy and integrity of financial data in QuickBooks.
• Prepare records and reports for tax filing and work with external accountants as needed.
• Maintain organized and up-to-date financial documentation.
• Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of information when needed. Maintains filing systems as assigned.
• Respond to and resolve administrative inquiries and questions.
• Assist with inventory counts and inventory reconciliation.
• Coordinate and schedule travel, meetings, and appointments for managers, supervisors, and team members.
• Prepare agendas and schedules for meetings.
• Record and distribute minutes or other records for meetings.
• Maintain office supplies and coordinate maintenance of office equipment.
• Maintain a system for recording expenses and the use of petty cash / credit card.
• Perform other related duties as assigned.

 

1. Requirements:

1. Skills & Abilities:

• Proven experience as a bookkeeper, with strong proficiency in QuickBooks (required).
• Solid understanding of accounting principles.
• Experience with accounts payable, accounts receivable, and bank reconciliations.
• Proficiency in Microsoft Office Suite and general computer skills.
• High level of accuracy and attention to detail.
• Strong organizational and time management skills.
• Ability to handle sensitive financial information with confidentiality.
• Excellent verbal and written communication skills.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently. Can-do attitude.

 

1. Education & Experience:
    

• Associate’s degree required. Bachelor’s degree in Accounting, Finance or related field preferred.
• Five years of experience in an administrative / bookkeeping role.
• Bookkeeping experience required. QuickBooks knowledge is a must.
• Language: English (required), Spanish (preferred).

 

1. Physical Requirements and Conditions:
    

• Will work at a desk and office indoors, with sporadic visits to the warehouse.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

 

1. Measure of Performance:
    

• Maintains past-due accounts receivable under the assigned target.
• Ledger / financial records accuracy and preparation time compliance.
• Billing accuracy and payment preparation time compliance.
• Invoicing accuracy and reporting time compliance.