Legal Secretary

Position Overview

Established Houston civil litigation firm seeks an experienced Litigation Legal Secretary to provide comprehensive administrative and legal support to attorneys in a fast-paced defense litigation environment.

Required Qualifications

Experience

• 5 + years of current litigation and/or personal injury legal secretary experience
• Demonstrated stable work history
• Experience supporting multiple attorneys preferred

Technical Proficiency

• Required: Proficient in MS Office Suite (Word, Outlook, PowerPoint, Excel)
• Required: Strong working knowledge of document management systems (iManage or similar platforms)
• Required: Electronic court filing experience in both Texas state and federal courts (e-filing systems)
• Experience with legal calendaring/docketing software preferred
• Knowledge of Adobe Acrobat for document preparation
• Typing accuracy at minimum 60 wpm

Knowledge & Skills

• Solid understanding of Texas state and federal court rules and procedures​
• Knowledge of civil litigation procedures, discovery, and trial preparation​
• Strong organizational abilities and exceptional attention to detail​
• Excellent written and verbal communication skills​
• Ability to prioritize competing demands and meet strict deadlines​
• Maintain strict confidentiality in all communications

Professional Attributes

• Self-motivated, proactive, and detail-oriented​
• Technologically adept with ability to learn new systems quickly
• Reliable with strong work ethic and positive, team-oriented attitude​
• Ability to remain poised and thrive in a challenging, fast-paced environment​
• Enthusiastic and energetic approach to work

Essential Responsibilities

Litigation Support

• Provide comprehensive administrative support to assigned attorneys and team members as needed
• Draft routine notices, pleadings, and discovery materials; create shells/templates for pleadings and discovery​
• Prepare and organize written discovery materials, responses, and related documents
• Edit and redline contracts and other draft documents
• Proofread legal documents for accuracy, grammar, and formatting consistency​

Trial & Hearing Preparation

• Assist with trial, hearing, and deposition preparation
• Prepare and organize binders, exhibits, and other trial materials​
• Coordinate logistics for depositions, mediations, hearings, and court appearances​

Court Filing & Calendar Management

• Electronic filing in both Texas state and federal court e-file systems​
• Maintain accurate calendaring of all deadlines, court dates, and appointments​
• Monitor and implement Scheduling Orders and Docket Control Orders​
• Correspond with courts, opposing counsel, mediators, and other parties as requested

File & Document Management

• Create, maintain, and systematically organize electronic and physical files using iManage and standard file management systems​
• Organize and store all pleadings, discovery, deposition transcripts, correspondence, and case-related materials
• Scan, profile, and manage case documentation

Billing & Administrative Support

• Enter time entries for billing, including use of client-required task/activity codes
• Assist with preparation and editing of invoices
• Coordinate travel arrangements and conference calls
• Perform all other administrative tasks as requested

Additional Requirements

• Notary: Must be a current notary public or obtain notary commission within 90 days of hire
• Schedule: Monday–Friday, 8:30 AM – 5:30 PM; occasional after-hours/weekend availability required for trials, hearings, emergency matters, or urgent deadlines​