Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team on a contract basis. This position supports day-to-day payables operations by ensuring invoices are processed accurately, vendor concerns are addressed promptly, and financial records remain organized and reliable. The ideal candidate brings strong communication skills, a customer-focused approach, and careful attention to detail in a fast-paced accounting environment.

Responsibilities:
• Process vendor invoices by reviewing submitted documentation, confirming accuracy, and ensuring all required approvals are in place before payment.
• Compare invoices against purchase orders and receiving records to verify completeness and resolve mismatches prior to posting.
• Investigate statement variances, payment exceptions, and billing discrepancies, working with vendors and internal teams to reach timely resolution.
• Maintain organized accounts payable files and supporting records to promote accuracy, audit readiness, and proper documentation retention.
• Contribute to month-end activities by preparing accrual support and assisting with account reconciliations related to payables balances.
• Respond to vendor and department inquiries regarding invoice status, payment timing, and related accounts payable questions in a thorough and attentive manner.
• Support adherence to accounting policies, established procedures, and internal control standards throughout the payment process.
• Assist with payment processing activities, including ACH transactions, check runs, and accurate account coding for invoices.• Hands-on experience in accounts payable, including invoice review, coding, and payment processing.
• Working knowledge of matching invoices to purchase orders and receiving documentation.
• Familiarity with ACH payments, check run procedures, and general accounts payable controls.
• Ability to reconcile vendor statements and resolve billing or payment issues with accuracy and urgency.
• Strong written and verbal communication skills with a detail-oriented, service-oriented approach.
• High level of attention to detail and consistent follow-through on outstanding items.
• Ability to manage documentation effectively and support month-end close activities within accounting deadlines.