Accounts Receivable Associate

Job Title: Accounts Receivable Associate Location: Miami, Florida Type: Direct Hire Compensation: $45,000.00 to $55,000.00 Contractor Work Model: Onsite Hours: 40.0 hours per week

Responsibilities:

• Coordinate the collection, processing, and disbursement of Housing Assistance Payments (HAP) and Utility Assistance Payments (UAP), ensuring accuracy, timeliness, and proper documentation.
• Perform payment reconciliations and review financial reports to validate the accuracy and completeness of transactions.
• Serve as a point of contact for landlords, tenants, and internal stakeholders regarding payment inquiries, discrepancies, and resolution of issues.
• Review, monitor, and process portability billing, including associated administrative fees and payment obligations.
• Monitor program cash flow, funding allocations, leasing activity, and payment trends to support effective financial management.
• Conduct detailed file reviews to identify duplicate payments, validate ownership information, and detect potential fraud or irregularities.
• Maintain financial data integrity by reviewing, reconciling, and monitoring financial transactions, journal entries, and related records.
• Examine and analyze documentation supporting the disbursement, tracking, and reconciliation of program funds.
• Coordinate monthly and supplemental check runs, including the preparation and submission of positive pay files to financial institutions.
• Compile, organize, and prepare financial, statistical, and management reports for leadership and regulatory requirements.
• Ensure compliance with applicable HUD regulations, agency policies, and established financial controls.

Qualifications:

• Minimum of two (2) years of recent experience in fiscal management, accounting, financial operations, or a related field with an operation comparable in complexity to the Housing Choice Voucher (HCV) program; an equivalent combination of education and relevant experience may be considered.
• Ability to obtain all required certifications within established timeframes.
• Advanced proficiency in Microsoft Excel and experience utilizing specialized Public Housing Authority (PHA) software systems.
• Strong knowledge of accounting principles, practices, and systems, including general ledger maintenance, journal entries, accounts payable, accounts receivable, reconciliations, and financial reporting.
• Demonstrated ability to analyze financial information, identify discrepancies, solve complex problems, and maintain accurate financial records.
• Experience preparing, compiling, and presenting financial, statistical, and management reports.
• Working knowledge of financial management systems, data processing applications, and automated reporting tools.
• Strong analytical and organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
• Excellent verbal and written communication skills, with the ability to effectively communicate financial and business information to management, staff, landlords, tenants, and external stakeholders.
• Proficiency in written and spoken English required.
• Professional working proficiency in Spanish and/or Haitian Creole preferred.

Benefits Healthcare benefits, paid time off, 401(k)