Business Officer

Position Number: 40034358

Payroll Title: ADMIN OFCR 3 (007377)

Job Code: 007377

Job Open Date: 8/11/26

Application Review Begins: 8/26/26

Department Code (Name): GISP (GLOBAL & INTERNATIONAL STUDIES)

Percentage of Time: 100

Union Code (Name): 99 - Non-Represented (PPSM)

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 22

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $81,600 to $97,000/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $81,600 to $147,800/year.

Work Location: SSMS 2105

Working Days and Hours: Monday-Friday, 8am-5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

UCSB Global Studies is an established interdisciplinary department focused on preparing students to be active global citizens. Our curriculum provides a broad background in world history, politics, culture, and economy that will equip students to "think globally" and prepare them for the challenges of the 21st century. Our talented and diverse faculty have knowledge of multiple regions of the world, are interested in global integration of ideas, and are committed to using global thinking to transform world problems. We have a robust and growing undergraduate major with over 400 majors. UCSB's Master of Arts (MA) in Global Studies is an innovative two-year degree program, which provides hands-on interdisciplinary research training. Alumni from our MA program have gone on to build meaningful careers in civil-society work, including media, socially responsible business, government, environmental protection, policy-research, economic development, local and international NGOs, education, law, and academia. Our PhD Program is a stand-alone degree (approximately 5-6 years), the first of its kind at a Tier-1 Research University in the United States, and the first within the University of California system. It provides a unique interdisciplinary degree for students who wish to study global issues such as conflict, immigration, human rights, environmental sustainability, global cultures, diasporas, and development from an interdisciplinary perspective.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards.

Brief Summary of Job Duties:

The Business Officer is responsible for the full range of management functions for the Global Studies Department encompassing administration, financial management, contract and grant administration, staff and academic personnel, academic and student support services, technical support services, purchasing, facilities maintenance and renovation, instructional resources and safety programs. Develops and implements operating policies and procedures as they relate to overall department goals and objectives. In this capacity, independently solves problems requiring interpretation of a wide variety of federal, state, and campus policies. These responsibilities, therefore, require thorough knowledge of University, state, and federal regulations, policies, guidelines, and procedures, as well as the use of considerable judgment and tact in problem solving and decision making. Handles confidential faculty and staff matters for the department and ensures compliance with the implementation of diversity guidelines and procedures. Provides continuity with regard to department policies and long range goals and develops strategies for implementation. Interprets, implements and insures compliance with staff personnel policies and collective bargaining contracts. Serves as the liaison between the department and external agencies by responding to and recommending a course of action with respect to various inquiries and problems as they may arise.

Required Qualifications:

• Bachelor's Degree in related area and / or equivalent experience / training.
• 4-6 years Supervisory and Personnel work experience
• 4-6 years Financial Work experience
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of common University-specific computer application programs.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

Special Conditions of Employment:

• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:





Job Functions and Percentages of Time:

• 30% General Administration - The Business Officer has full responsibility for the complex, multi-functions of the Department of Global Studies. Responsible for all management functions necessary for the conduct of teaching, research, and performance missions of the Global Studies, its undergraduate program, PhD emphasis in Global Studies, Masters of Arts in Global Studies, and PhD program. The Department provides research support for visiting scholars from around the globe, hosts academic and cultural events involving faculty, students, guest speakers, and public officials and figures, through conferences, seminars, workshops, and lecture series, on campus, in the community, and internationally. Advises and assists the department chair in all aspects of operations. Provides administrative analysis in all aspects related to operations, budgets, grants/awards, accounting, payroll, space and personnel, and has full functional responsibility for planning, directing, controlling and evaluating the organizational structures, policies, procedures, practices, and cost benefit studies for the Global Studies Department. Provides oversight and administrative leadership in the areas of budget, financial management, contract and grant administration, staff and academic personnel and payroll, instructional program administration, space utilization, facilities and equipment management, and program planning. Actively participates and advises academic leadership in analysis and implementation of both short-term and long-range planning. Oversees academic student affairs. Supervises all support staff. These responsibilities require thorough knowledge of University, State, and Federal regulations, policies, guidelines and procedures. Develops and implements operating policies and procedures as they relate to overall goals and objectives, and interprets policies for faculty, staff, and students. Requires considerable initiative, independent judgment, and professional orientation. Strong problem solving, organizational, verbal and written communications skills required. Serves as the department liaison to other campus/off-campus academic and administrative units/agencies. Represents the department at campus meetings. Maintains broad knowledge of university policies, procedures, and their current interpretations. Assesses and analyzes the effects of changes in policies and procedures on department operations and implements appropriate modifications as required. Executes sound judgment and tact in problem-solving and decision making. Handles confidential faculty and staff matters and ensures compliance with and implementation of affirmative action guidelines and procedures. Provides consultation and advice to the Chair and faculty and staff on University, State, and Federal regulations, policies, guidelines and procedures. Attends faculty meetings, helps set agenda and coordinates minutes.
• 30% Financial Management - The Business Officer is responsible for the supervision of the financial affairs of the department, deriving from multiple funding sources including state and federal monies, as well as extramural funds in the form of both grants and gifts. Extramural funding includes several multi-year grants/gifts in addition to the management of all aspects of research support and programming needs for 2 Endowed Chairs. Projects and monitors expenditures within the department operating budgets, gift and grant accounts, and a variety of one-time allocation accounts (e.g. faculty start-up and retention funds, Instructional Development, and L&S computer funds). In consultation with the Chair, provides fiscal priorities as well as long-range planning in the budget. Responsible for overseeing the program financial affairs, including monitoring allocations, expenditures, and ensuring compliance to campus, state and federal agencies for all fund sources. Oversees funding of events (multiple lectures and several multi-day workshops and conferences per year) and jointly funded events with other departments. Establishes, monitors, maintains, updates, and insures compliance of department policies and procedures in conjunction with established campus and systemwide policy. Authorizes expenditures of funds and has signature authority for all department support budget functions. Must report on all financial matters. Has responsibility and authority to identify administrative areas for analysis, to develop plans for necessary changes, and to implement those changes. Maintains an ongoing review of financial goals, and evaluates their degree of attainment. Identifies anomalies in data, defines problems behind them, and devises solutions. Prepares the Temporary Faculty/TA FTE and the Summer Sessions teaching and budget requests in consultation with the Chair, including recommendations of course assignments, visiting appointments, and preparation of the budget request. Responsible for supervising the day-to-day processing of financial transactions via payroll transactions, reimbursements, recharges, purchasing, travel, and equipment inventory. Advises faculty on policy regarding budgets, fellowships, and grant requests; establishes procedures for submissions of applications and reports; and is responsible for the administration of such university-funded budgets as Instructional Development grants, Faculty Research grants, and extramural grants. Monitors all contract and grant activity to ensure compliance with regulations established by the granting agency and the Sponsored Projects Office. Works with faculty to develop proposals and related budgets; advises faculty on alternative funding possibilities and campus funding resources.
• 25% Personnel Management - ACADEMIC PERSONNE