Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a small, detail-oriented office. This position combines full-cycle accounts payable work with administrative coordination, making it a strong fit for someone who enjoys a fast-moving environment and balancing several priorities at once. The role also includes regular interaction with clients and vendors, so strong communication and a service-oriented approach are important. Candidates with solid AP experience, confidence using accounting systems such as Sage, and advanced spreadsheet skills will be well positioned for success.

Responsibilities:
• Manage the complete accounts payable cycle, including reviewing invoices, coding expenses, and issuing vendor payments accurately and within deadlines.
• Maintain current and accurate vendor files, respond to payment questions, and build positive working relationships with external partners.
• Create and update reports in spreadsheets to support financial tracking, payment activity, and operational needs.
• Provide administrative support by organizing records, coordinating meetings, arranging travel, and assisting with general office tasks.
• Support payroll-related processes, expense documentation, and other accounting activities as needed across the office.
• Contribute to month-end and year-end close efforts through data entry, reconciliation support, and preparation of required documentation.
• Process quarterly travel-related invoices and ensure associated records are complete and properly documented.
• Safeguard sensitive financial and business information while handling all records with a high level of discretion.
• Assist with special projects and other cross-functional assignments that support daily business operations and client service.

• At least 2 years of hands-on experience in accounts payable, with additional exposure to administrative office support.

• Working knowledge of accounts payable procedures, invoice coding, check runs, billing support, and basic accounting concepts.

• Experience using accounting platforms such as Sage Intacct, QuickBooks, or comparable financial software.

• Proficiency with Microsoft Office applications, especially Excel, Outlook, and Word.

• Strong attention to detail with the ability to maintain accuracy while managing multiple priorities and deadlines.

• Effective written and verbal communication skills, along with a thorough and customer-focused approach.

• Ability to handle confidential information responsibly, work independently, and contribute positively within a team environment