Executive Assistant

We are looking for an experienced and highly organized Executive Assistant to support senior leadership in Wisconsin. This contract-to-permanent opportunity is ideal for an individual who can manage complex schedules, coordinate high-level meetings, and provide dependable administrative and human resources support in a fast-paced academic environment. The role requires strong communication skills, careful attention to detail, and the ability to handle sensitive information with sound judgment and discretion.

Responsibilities:
• Provide executive-level administrative support to finance and human resources leadership, ensuring daily operations run smoothly and priorities are managed effectively.
• Oversee calendars, appointments, and meeting schedules while anticipating conflicts and helping leaders stay organized and prepared.
• Draft and assemble agendas, presentations, reports, meeting packets, and other business materials for executive and committee use.
• Coordinate logistics for leadership meetings and committee sessions, including scheduling, document preparation, note-taking, and follow-up on action items.
• Maintain organized records for committee activities, compliance materials, and institutional documentation to support accurate reporting and retrieval.
• Assist with accreditation-related documentation by gathering, organizing, and maintaining supporting evidence in collaboration with internal stakeholders.
• Support talent acquisition activities by arranging interviews, communicating with candidates, and assisting with recruitment-related administration.
• Help facilitate onboarding, orientation, benefits communication, and employee record maintenance in alignment with established HR practices.
• Manage confidential financial, personnel, and institutional information with professionalism, discretion, and sound decision-making.
• Arrange travel and related itineraries for executive meetings and business needs as required.• Associate degree or an equivalent combination of education and relevant experience.
• At least 3 years of administrative experience, preferably in a role supporting executives or senior leadership.
• Demonstrated ability to manage calendars, meeting coordination, and multiple deadlines with strong organizational discipline.
• Excellent written and verbal communication skills, including the ability to prepare clear correspondence and presentation materials.
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Proven accuracy and attention to detail when handling documents, schedules, and records.
• Ability to work with confidential information while exercising discretion, sound judgment, and a respectful approach.