HR, Compliance & Administrative Coordinator - Home Care Agency

About the Role

Home Care Recharged is looking for a dependable, highly organized HR, Compliance & Administrative Coordinator to support our growing home care agency.

This is more than a basic administrative position. We need someone who can take ownership of HR and compliance responsibilities, stay ahead of deadlines, follow issues through completion, support payroll administration, and work closely with the Administrator on important office priorities and projects.

The ideal candidate is someone we can increasingly trust to handle responsibilities independently—not someone who needs to be reminded what comes next.

Key Responsibilities

• Manage caregiver hiring, onboarding, background screening and personnel documentation.
• Maintain employee files, credentials, expirations, training and compliance requirements.
• Coordinate orientation, competency and caregiver in-service requirements.
• Support employee counseling, attendance, performance documentation and HR follow-up.
• Maintain ongoing AHCA/accreditation readiness and assist with internal compliance audits.
• Assist with payroll preparation, timekeeping issues, approved rate entry and payroll discrepancies.
• Maintain administrative records, forms, deadlines and office documentation.
• Work directly with the Administrator on priorities, confidential matters and special projects.
• Follow assignments and open issues through completion and proactively identify items requiring management attention.
• Collaborate with the Care Coordinator while maintaining clear ownership of HR, compliance and administrative responsibilities.
• Participate in On-call schedule and other tasks as deemed necessary by the administrator

What We're Looking For

We are looking for someone who is:

• Highly organized and dependable
• Strong at follow-up and completing what they start
• Proactive rather than waiting for constant direction
• Detail-oriented and comfortable managing deadlines
• Professional and assertive when dealing with employees
• Able to handle confidential information with discretion
• Comfortable receiving feedback and adapting
• Able to solve routine problems independently while recognizing when management needs to be involved
• Comfortable working directly with an owner/Administrator
• Interested in growing into a larger, trusted administrative role

Preferred Experience

Previous experience in HR, healthcare administration, compliance, payroll administration or office management is preferred. Home care, home health, senior care or other healthcare experience is a plus.

Experience with employee onboarding, personnel files, background screening, payroll/timekeeping, AHCA requirements, EVV or healthcare compliance is especially valuable.

What Success Looks Like

Success in this position means nothing important falls through the cracks.

You know what is pending, what is due, what needs follow-up and what requires management involvement. You take ownership of your responsibilities and increasingly approach management with:

“Here is the issue, here is what I've done, and here is what I recommend.”

Home Care Recharged is a growing, award-winning home care agency serving seniors and families throughout Ocala and Marion County, Florida. We provide dependable, compassionate in-home care while maintaining high standards for professionalism, communication, and accountability.

We believe great home care starts with great people. We value employees who are reliable, organized, responsive, compassionate, and willing to take ownership of their responsibilities. In return, we offer a supportive, fast-paced work environment where strong performers are recognized, trusted, and given opportunities to grow.

At Home Care Recharged, every role matters. Whether you are supporting a client directly or helping keep operations running behind the scenes, your work has a direct impact on the families we serve.