Secretary 1

Aspire Behavioral Health & Developmental Disabilities Services Job Description

A. ORGANIZATIONAL RELATIONSHIPS

Position Title: Secretary 1- GSS051                                             Status: Non-Exempt    

Position Number:

Date:  07.01.2020

Employee:

Work Unit: IDD Day Services – T&L                                          County: Terrell

Immediate Supervisor's Title: Community Support Day Coordinator

List positions supervised through immediate contact: None

B. QUALIFICATIONS:

Ability to communicate effectively both orally and in writing. Ability to determine the customers' issues and handle accordingly.  Knowledge of general office procedures including typing, filing, etc.  Knowledge of agency and departmental policies and procedures.  Ability to maintain a filing system. Ability to greet the public and work well with others. Knowledge of agency and stat specific software.  Ability to type at a proficient level and speed.  Ability to compose correspondence that is both concise and professional. Knowledge of correct use of English grammar.  Knowledge of budgetary processes. Computer skills.  Ability to use agency specific software.  Ability to organize data into report format.  Basic math skills. Ability to check reports for accuracy. Organizational skills.  Ability to merge documents using computer software.  Ability to prepare agency specific forms.  Ability to open, sort, and route incoming mail, answer correspondence and prepare outgoing mail.  Knowledge of agency's mailing procedures.  Skill in research and presentation. Ability to research necessary information.

 (Physical) No lifting of more than 20 pounds.

C. EQUIPMENT THAT REQUIRES SAFE AND EFFECTIVE USE:

(Include emergency equipment, treatment equipment and high risk equipment)

D. BL00DBORNE PATHOGEN CATEGORY (check one)

____Employee routinely performs tasks that involve exposure to blood or other potentially infectious

material as part of their assigned duties (Category I).

____Employee performs assigned tasks which does not involve exposure to blood or other

potentially infectious matter, BUT employment may require performing unplanned category I tasks

(Category II).

X    Employee performs assigned tasks which involve no exposure to blood or other potentially

infectious material AND performance of category I tasks are not a condition of employment

(Category Ill).

ALBANY AREA CSB Job Description                                                                         Page 2

Position Title: Secretary 1- GSS051    

Position Number:

E. MANDATORY TRAINING CATEGORY (Check One)

__X__Administrative

_____

____   Direct Care

_____

____   Medical

F. PERFORMANCE IMPROVEMENT

The Albany Area Community Service Board goal is to continually improve the delivery of service

by improvement of consumer outcomes and satisfaction. All employees have a role in performance

improvement and are expected to interact collaboratively with co-workers, and other contacts to

provide consistent, high-quality, consumer focused services.

G.  ASSIGNED DUTIES

Performs a variety of secretarial, clerical, and administrative functions in support of a unit or office or related personnel. 

Duties Include:

• Responds to calls and visitors, and maintains data and filing systems and reference manuals/materials. 
• Composes and generates memos, correspondence, reports, and other documents.  Gathers readily available narrative and/or numerical data for routine reports or requests for information.
• Completes forms in accordance with organizational procedures. 
• Opens, reads, routes, and distributes incoming mail and other materials. 
• Assist in researching information for projects and inquiries. Uses computer application software.
• Responsible for clerical, accounting and some building marshal functions throughout the day.
• Prepare purchase orders for bills being paid from center accounts and submits to CSDC for signature.
• Ensure purchase orders are prepared no later than 16 calendar days of the receipt of the bill or sooner if indicated on the bill.
• Prepare T&L checks to pay bills generated by Supported Employment/Prevocational and Work Activity.
• Ensures bills are paid no later than 18 calendar days after receipt of the bill or sooner if indicated on the bill.

Normal hours: Monday through Friday, 8:00 a.m.-4:00 p.m. Position does require flexibility as hours may need to be adjusted for the benefit of the agency and individuals supported. This is an hourly position and deemed non-exempt.