Legal Assistant - 21317

Legal Assistant - TalentZök

OVERVIEW

Are you looking for a new career opportunity with an exciting company?! Then we've got the right team for you! In this role, you're responsible for the duties listed below.

Immediate opening for a Legal Assistant in Irvine, CA who possesses:

• 2 to 5 years of experience working as a Legal Assistant, preferably within litigation, personal injury, or medical malpractice law
• Excellent written and verbal communication skills
• Solid experience with discovery

FULL DESCRIPTION: We are seeking a Legal Assistant to support a small, established medical malpractice law firm in Irvine. This permanent, hybrid role is responsible for providing legal and administrative support to attorneys handling complex medical malpractice cases, including case management, document preparation, client communication, medical record organization, discovery support, deadline tracking, and litigation support. The ideal candidate will have legal assistant experience within litigation, personal injury, or medical malpractice law, strong discovery experience, excellent communication skills, and the ability to manage competing priorities in a busy boutique firm environment.

The selected candidate will be responsible for:

• Providing legal and administrative support to attorneys and litigation staff
• Managing and maintaining organized case files, documents, and client records
• Preparing correspondence, pleadings, discovery documents, and other legal materials
• Assisting with filing, service, and tracking of legal documents and deadlines
• Maintaining attorney calendars, court dates, appointments, and case deadlines
• Communicating professionally with clients, medical providers, opposing counsel, insurance companies, and outside parties
• Requesting, organizing, and maintaining medical records, medical bills, expert reports, and case documentation
• Assisting with discovery preparation and responses
• Supporting attorneys with case preparation
• Organizing exhibits and trial-related materials
• Updating and maintaining case management systems with accurate case information
• Conducting basic legal research and assisting with case-related projects as needed
• Maintaining confidentiality of sensitive client and case information
• Providing general office support in a small, team-oriented law firm environment
• Supporting case responsibilities from intake through litigation
• Performing other duties as assigned

The selected candidate will also possess:

• 2+ years of experience as a Legal Assistant required
• 2 to 5 years of Legal Assistant experience preferred
• Litigation experience preferred
• Personal injury or medical malpractice law experience preferred
• Medical malpractice experience strongly preferred
• Solid discovery experience required
• Knowledge of California litigation procedures and court filing requirements preferred
• Strong understanding of legal terminology and litigation processes
• Excellent written and verbal communication skills
• Exceptional attention to detail and organizational abilities
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency with Microsoft Office Suite required
• Microsoft Word and Outlook experience required
• Legal case management software experience preferred
• Professional demeanor with the ability to handle confidential information
• Ability to communicate professionally with clients, attorneys, medical providers, opposing counsel, insurance companies, and outside parties
• Ability to work closely with attorneys in a small boutique law firm environment
• Proactive, dependable, and detail-oriented work habits
• Ability to work a hybrid schedule in Irvine, CA
• Ability to work Monday through Friday from 8:00 AM to 5:00 PM
• Ability to support a full-time, permanent opportunity
• No sponsorship available

Physical Requirements:

• Ability to sit and work at a computer for extended periods while reviewing legal documents, discovery materials, medical records, case files, pleadings, correspondence, and court-related documents
• Ability to communicate by phone, email, video meeting, and in person throughout the workday
• Ability to review detailed case documentation, legal filings, medical records, calendars, deadlines, emails, and computer screens for extended periods
• Ability to use hands and fingers for typing, data entry, filing, scanning, documentation, calendaring, and standard office tasks
• Ability to occasionally stand, walk, bend, reach, and move throughout the office as needed
• Ability to occasionally lift, carry, or move standard office files, legal documents, binders, records, or small office materials
• Ability to maintain confidentiality, accuracy, and professionalism while handling sensitive client and case information

Salary Range: $80,000 to $85,000/year
More information can be found at www.talentzok.com.

TalentZok was founded in 2008 and has been repeatedly recognized as one of San Diego County's fastest growing businesses. In 2025, we were named Business Journal's 'Best Places to Work'. Even as our competitors are scaling back and laying off staff, Simply Biotech is expanding to new markets and hiring additional staff in existing offices.