Receptionist

Job Description: Receptionist

Position Title: Receptionist

Position Type: Full-Time, Direct-Hire / Temp-to-Hire

Location: On-Site / Local Office

Schedule: Monday – Friday (Standard Business Hours)

POSITION OVERVIEW

On behalf of our client, we are seeking a friendly, dependable, and articulate Receptionist to serve as the face and voice of their organization. In this essential role, you will manage front-desk operations, greet arriving guests, handle incoming phone calls, and provide core administrative support.

The ideal candidate is welcoming, highly organized, and able to project a polished, professional image to clients, vendors, and visitors. If you thrive in a customer-focused role and enjoy creating a positive first impression, this opportunity offers a stable, supportive office environment.

KEY RESPONSIBILITIES

Front Desk & Visitor Management

• Greet, welcome, and direct clients, visitors, and vendors as they arrive in a warm and professional manner.

• Maintain guest sign-in logs, issue visitor badges, and notify internal staff of guest arrivals.

• Ensure the reception area, lobby, and main conference rooms remain neat, professional, and well-stocked.

Communications & Call Handling

• Answer, screen, and route incoming main-line calls to the appropriate team members or departments promptly.

• Take clear, accurate messages and handle general phone or email inquiries regarding basic business information.

• Receive, sort, and distribute incoming mail, faxes, and deliveries; prepare outgoing shipments and mailings.

Administrative & General Office Support

• Schedule appointments, reserve conference rooms, and assist with calendar management as needed.

• Perform basic clerical duties, including data entry, filing, photocopying, scanning, and document prep.

• Monitor front-desk supplies, kitchen essentials, and mailroom stock, submitting reorder requests as required.

• Assist team members with special projects, meeting setups, or light event coordination.

QUALIFICATIONS & SKILLS

• Education & Experience: High School Diploma or GED required; 1+ years of experience as a receptionist, front-desk coordinator, or customer service representative preferred.

• Professional Demeanor: Outstanding interpersonal skills with a welcoming, customer-focused attitude and a polished appearance.

• Communication: Excellent verbal communication and professional phone etiquette, paired with clear written skills.

• Basic Tech Proficiency: Familiarity with multi-line phone systems, Microsoft Office Suite (Outlook, Word, basic Excel), and standard office equipment.

• Reliability & Organization: High attention to detail, punctuality, and the ability to multitask in a steady front-desk environment.

COMPENSATION & BENEFITS

• Comprehensive health, dental, and vision insurance options.

• 401(k) retirement plan with employer contribution matching.

• Paid Time Off (PTO) and paid holiday schedule.

• Consistent business hours with structured training and growth potential.

Compensation / Pay Rate (Up to): $14.00 - $16.00 Per Hour